General College Information
Saint Luke’s College of Health Sciences (“Saint Luke’s College” or “the College”) complies with Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act of 1990, as amended. It is Saint Luke’s College’s policy to provide individuals with disabilities full and equal enjoyment of the services, facilities, and privileges. Specifically, Saint Luke’s College does not discriminate on the basis of disability in its admission, recruitment, academics, housing, research, financial aid, counseling, employment assistance, and/or any other service, facility, or privilege available to students or potential students. Further, Saint Luke’s College does not screen out, exclude, expel, limit, or otherwise discriminate against an individual seeking admission as a student, or an individual enrolled as a student, based on disability. Saint Luke’s College promotes an environment of respect and support for individuals with disabilities.
Saint Luke’s College will make reasonable accommodations for individuals with disabilities as defined by applicable law. Reasonable accommodations include modifications to Saint Luke’s College’s policies, practices, and procedures where necessary for individuals with disabilities, unless doing so would alter requirements that are essential to the instruction being pursued or to licensing requirements. Saint Luke’s College will also provide auxiliary aids and services as are necessary to ensure that a student with a disability is not denied the benefits of, or excluded from participation in, the education program or activity. Further, Saint Luke’s College strives to remove barriers for individuals with disabilities and to provide services, facilities, and privileges to achieve equal opportunity for individuals with disabilities. Examples of some of the reasonable accommodations Saint Luke’s College makes available include but are not limited to: Academic/Program Modifications; Access to Facilities; Classroom Access; Communication Access; Testing Accommodations; Information Referral; Priority Registration; and Parking.
Saint Luke’s College is committed to providing reasonable accommodations to individuals with disabilities. The professions for which Saint Luke’s College offers programs, however, may have cognitive, sensory, affective, and psychomotor functional requirements that are essential for the delivery of safe, effective care. Thus, individuals must be able to meet these functional requirements, with or without reasonable accommodation in order to participate in Saint Luke’s College’s programs. For example, the functional abilities that are essential to engage in the practice of nursing, and which are required to be met (with or without reasonable accommodations) to participate in Saint Luke’s College’s nursing program derive from the list of Functional Abilities Essential for Competent Nursing Practice, developed by the National Council of State Boards of Nursing. Students and potential students should consult with the Chief Student Affairs Officer for information on the functional abilities essential to the practice of professions for which Saint Luke’s College offers programs.
A. Requesting Accommodation
Any applicant, student, or other individual who believes a reasonable accommodation is necessary to enable such person to seek admission, enroll, or otherwise participate fully and equally in a Saint Luke’s College program is encouraged to contact the Chief Student Affairs Officer to discuss any needs he/she may have. The Chief Student Affairs Officer can be contacted at 816-936-8716. The Chief Student Affairs Officer will consult with the individual making the request, faculty, staff, and other departments as necessary in an effort to arrive at a reasonable accommodation. When making requests for accommodations, students should not make requests directly to faculty members who are teaching their classes. If such a request is made, faculty members will not grant or deny the accommodation request but will refer such requests to the Chief Student Affairs Officer.
It is the responsibility of the student or potential student seeking accommodation to identify his/her condition and provide the requested documentation. Students seeking an accommodation will be scheduled for a confidential meeting with the Chief Student Affairs Officer to discuss the student’s needs and complete an “Application for Services Form” as provided by the Chief Student Affairs Officer. To obtain accommodations by the start of a semester, the student should meet with the Chief Student Affairs Officer as soon as possible, preferably at least six (6) weeks before the first day of classes or, if the accommodation relates to a specific class(es), before enrolling in the class(es). Such notice will allow students and the Chief Student Affairs Officer a reasonable period of time in which to determine whether the requested accommodations are necessary, appropriate and effective, evaluate alternatives if appropriate, and to implement the resources for any necessary aid in a timely manner. While notification before the beginning of a term is preferable, accommodation requests will be accepted and considered at any time. Also, additional accommodations or modifications to already granted accommodations can be requested at any time.
In addition to completing an “Application for Services Form” at the meeting with the Chief Student Affairs Officer, the student will also need to present current documentation regarding the nature of the disability and any accommodations needed. The Chief Student Affairs Officer will review the “Application for Services Form” and all documentation, with assistance of an outside medical professional if necessary. Documentation requirements are outlined further below. Reasonable accommodations are determined on a case-by-case basis through the collaboration of the Chief Student Affairs Officer, the student, faculty, individual departments, and outside professionals as warranted, with consideration for essential standards for courses, programs, services and activities, or status of facilities.
When an accommodation request is deemed reasonable and necessary, the Chief Student Affairs Officer will develop a plan identifying the circumstances for which accommodations are needed and the reasonable accommodations granted by the Chief Student Affairs Officer. The plan will be distributed to those with a need to know to put any accommodation in place. Additionally, the Chief Student Affairs Officer will contact individual faculty members to discuss, as necessary, the accommodations and the process for implementation. Faculty are expected to assist with provision of granted accommodations without compromise to essential elements of the course or evaluation standards. If agreed-upon accommodations are not implemented in an effective or timely manner, then the student is encouraged to contact the Chief Student Affairs Officer.
The College will not grant a requested accommodation when documentation requirements have not been met and/or the College considers the request to be unreasonable. The College is not required by law to fundamentally alter its programs in order to accommodate a student. However, alternative accommodations may be offered by the College when it has denied a particular request. Additionally, accommodations are not effective retroactively. Students will not be allowed to re-do assignments or re-take exams with accommodations that they originally took prior to the time they asked for and received accommodations.
Individuals seeking admission and progression to clinical courses, and graduation from Saint Luke’s College must be able to meet the physical and emotional requirements of the academic program. Individuals who pose a direct threat to safety and welfare may be denied admission, progression, or graduation. Saint Luke’s College’s individualized assessment of an applicant’s or a student’s threat to the safety and welfare of self or others will be based on current medical evidence or on the best-available objective evidence that assesses the nature, duration, and severity of the risk and the probability that injury will occur.
Students who have concerns about the accommodations provided or not provided or who wish to submit a complaint about discrimination or harassment based upon disability should report their concerns to the Chief Student Affairs Officer or to the President. The President and/or Chief Student Affairs Officer will follow up with Program Directors for review. The President or his/her designee will make a final decision. Saint Luke’s College endeavors to provide prompt and equitable resolution to student concerns.
B. Required Documentation
Saint Luke’s College relies on students to self-report impairments, conditions and disabilities as well as to provide documentation from professionals in order to determine appropriate accommodations. Disability documentation from treating health care providers should conform to the following criteria:
- Documentation must be from a health care professional who has relevant experience and licensure appropriate to profession. The extent of documentation required may vary depending on the claimed disability or requested accommodations. Documentation must be current; however, documentation of past accommodations—such as IEPs and Section 504 plans—may be considered in some circumstances. If documentation provided is not current or otherwise sufficient, then the Chief Student Affairs Officer will request appropriate documentation from the individual seeking accommodations and, if necessary, will provide references for health care providers, including the option of using the Saint Luke’s Health System Student Assistance Program, or a referral to a currently licensed, professional provider of services (within or external to Saint Luke’s), aligned to the specified need (e.g., counseling, testing, etc). Additional documentation may be requested, even if some supporting documentation has already been provided.
- Reports must be on letterhead and signed by the treating health care professional, including titles and license descriptors as appropriate.
- Diagnostic statements must identify each condition, including ICD or DSM codes as appropriate, date/copy of most recent full evaluation, and dates/copies of additional evaluations.
- Documentation should include the current impact of the condition(s) described in a clinical narrative and through the provision of specific results from diagnostic procedures. As appropriate to the condition(s) and/or requested accommodation, the documentation should include the impact on major bodily functions (including but not limited to the functions of the immune system, cell growth, digestive, bowel, bladder, neurological, brain, respiratory, circulatory, endocrine, and reproductive functions), and functional impact on behavioral abilities. Descriptions should provide sense of severity, information on variability over time or circumstances, expected duration of impact, and potential triggers. Descriptions should also include any significant side effects of treatment that may impact physical, perceptual, behavioral, or cognitive performance.
- Documentation should include recommended accommodations, modifications and services. Recommendations should be logically related to the functional impact of each condition, to ensure equal access and opportunity at Saint Luke’s College. When connections are not obvious, they should be explained.
To assist in ensuring disability documentation meets the above-stated criteria, it is suggested that the student provide their treating health care professional with a copy of this policy when seeking documentation.
Medical information provided by the student will be kept confidential to the extent possible, except that information may be shared as necessary to implement accommodations.
- Honor Code
An accommodation based on a student’s disability may relate to the administration of testing, examinations, or other course work. Students provided with such accommodations must continue to adhere to Saint Luke’s College’s honor statement. Failure to adhere to the honor statement may result in disciplinary action.
|American Indian or Alaska Native||1%|
|Black or African American||10%|
|Native Hawaiian or Pacific Islander||0%|
|Two or more races||3%|
|Race and ethnicity unknown||17%|
|65 and over||0||1||1|
|Undergraduates who are female||90%|
|Graduate students who are female||84%|
|Percent of undergraduates who are full-time||73%|
|Percent of graduate students who are full-time||49%|
|Student-to-faculty ratio||12 to 1|
|Program||Measure and Benchmark||Target Achieved|
|ASAH||60% of students who are eligible to enroll and continue with the pursuit of the program year over year.||New program; No data available|
|ASMA||60% of students who are eligible to enroll and continue with the pursuit of the program year over year.||New program; No data available|
|BSN||80% of students who are eligible to enroll and continue with the pursuit of the program year over year.||98%|
|RN-BSN||80% of students who are eligible to enroll and continue with the pursuit of the program year over year.||73%|
|MSN (AG-ACNP)||90% of students who are eligible to enroll and continue with the pursuit of the program year over year.||100%|
|MSN (FNP)||90% of students who are eligible to enroll and continue with the pursuit of the program year over year.||New track;
No data available
|Program||Measure and Benchmark||Target Achieved|
|ASAH||60% of students will graduate within their cohort: A full time cohort in 2 years; part-time in 3 years.||No data available|
|ASMA||60% of students will graduate within their cohort: A full time cohort in 2 years; part-time in 3 years.||No data available|
|BSN||80% of students will graduate within their cohort: A full-time cohort in 2 years.||86%|
|RN-BSN||80% of students will graduate within their cohort: A full time cohort in 2 year; part-time in 3 years.||2018 data pending|
|MSN (AG-ACNP)||80% of students will graduate within their cohort: A full time cohort in 2 years; part-time in 3 years.||100%|
|MSN (FNP)||80% of students will graduate within their cohort: A full time cohort in 2 years; part-time in 3 years.||No data available|
|Examination||Certification Attempts||2017 CY||2018 CY|
||92%||No data as yet|
|Program||Measure and Benchmark||Target Achieved|
|ASAH||60% of students will be employed within 6-12 months of graduation.||No data available|
|ASMA||60% of students will be employed within 6-12 months of graduation.||No data available|
|BSN||90% of students will be employed within 6 -12months of graduation||100% (2017)|
|RN-BSN||80% of students will graduate within their cohort: A full time cohort in 2 year; part-time in 3 years.||2018 data pending|
|MSN (AG-ACNP)||90% of students will be employed in their role specialization within 6 months of graduation||100% (2017)|
|MSN (FNP)||90% of students will be employed in their role specialization within 6 months of graduation||No data available|
A student may withdraw from Saint Luke’s College of Health Sciences at any time. The official date of the withdrawal is used to compute tuition and financial aid. A grade of W for withdrawal is recorded on the academic record for the semester. As designated by policies, the transcript will state if the student is dismissed from the program. A student may withdraw from Saint Luke’s College of Health Sciences at any time. The official date of the withdrawal is used to compute tuition and financial aid earned. A grade of W is recorded on the academic record for the semester.
To officially withdraw from the College, a student must complete the Withdrawal from Saint Luke’s College of Health Sciences form located in the Student CORE under the Registrar section, Withdrawal from College.
To ensure that the distribution of copyrighted material complies with the Higher Education Opportunity Act and Federal copyright laws. The Copyright Law of the United States (Title 17 of the United States Code) states that the holders of copyrighted materials possess the exclusive right to authorize reproduction of, distribution of copies or phonogram records of, public performance of, public display of, and preparation of derivative works based on copyrighted works. However, the Fair Use Act and Technology, Education, and Copyright Harmonization (TEACH) Act allows for limited use in an academic setting. See Legal Alternatives for further clarification.
Faculty, staff, and students are expected to be familiar with the provisions of the current copyright laws and Congressional guidelines. Employees who make copies or use copyrighted materials in their jobs are also expected to be familiar with published provisions regarding fair use and public display.
This policy applies to all faculty, staff, and students of Saint Luke’s College of Health Sciences (Saint Luke’s College) and to any third party users connected to the Saint Luke’s College network. Other relevant policies addressing copyright compliance are:
Saint Luke’s College Policy: Statement on Copyright Law
Saint Luke’s Health System Policies
- SEC-01 – Use of Technology-Systems-Services
- SEC-03 – Acceptable Access/Usage of Email, Voicemail, Internet
- Copyrighted Computer Software
- SLHS Internet Content Filtering
Users are required to comply with all Saint Luke’s College and Saint Luke’s Health System Policies.
Copyright is a form of protection provided by the laws of the United States to the authors of “original works of authorship” that are fixed in any tangible medium of expression. See U.S. Copyright Office, Copyright Basics, 2017, page 1. This protection is available for both published and unpublished works. See U.S. Copyright Office, Copyright Basics, 2017, page 6.
Copyrighted Materials are protected by copyright are “original works of authorship” that are fixed in a tangible form of expression. These materials include:
- literary works
- musical works, including any accompanying words
- dramatic works, including any accompanying music
- pantomimes and choreographic works
- pictorial, graphic, and sculptural works
- motion pictures and other audiovisual works
- sound recordings
- architectural works
See U.S. Copyright Office, Copyright Basics, 2017, page 1.
Copyright Infringement occurs when a copyrighted work is reproduced, distributed, performed, publicly displayed, or made into a derivative work without the permission or legal authority of the copyright owner. See U.S. Copyright Office, Frequently Asked Questions, at
Peer-to-Peer (P2P) file sharing is the sharing and transferring of digital files from one computer to another. The computers may be connected over the Internet, network or through a physical connection. In the P2Pfile-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.
This policy applies to technology owned by the College, as well as personally owned devices connected to any parts of the College network. Users of Saint Luke’s College networks are prohibited from engaging in or participating in acts that could be construed as copyright infringement. This includes, but is not limited to: the distribution of copyrighted materials through P2P file sharing or on College networks; downloading or uploading of copyrighted materials through P2P file sharing or on College networks; downloading or uploading of copyrighted materials through email, and downloading copyrighted material from websites or other servers.
It is a violation of copyright law to use file-sharing software (e.g., BitTorrent, KaZaA, Limewire, etc.) to download music, movies, and other copyrighted material without permission from the copyright holder.
If a campus community member is found to have engaged in conduct that violates applicable copyright law or College copyright policies, he or she may be subject to disciplinary action up to and including termination of employment, suspension, or dismissal.
Civil and Criminal Penalties
Violations of copyright law may also lead to civil and criminal penalties. Generally, a person who is found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages in an amount of not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, damages may be awarded by a court up to $150,000 per work infringed. A court can, in its discretion, also access costs and attorneys’ fees. See 17 U.S.C. §§ 504, 505. The act of “willful” copyright infringement can also result in imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the website of the U.S. Copyright Office at www.copyright.gov.
Higher Education Opportunity Act Compliance
The Higher Education Opportunity Act (HEOA) calls for the College to combat unauthorized distribution of copyrighted materials by:
- Utilizing one or more technology-based deterrents
- Providing education about copyright and sending an annual disclosure to students describing campus policies related to copyright law
- Maintaining a list of legal ways to acquire copyrighted materials, as a means of offering legal alternatives to illegal downloading
The College’s compliance efforts with respect to HEOA are as follows:
Saint Luke’s College’s parent organization, the Saint Luke’s Health System, maintains technology-based deterrents in the form of firewalls, web filters, and bandwidth shaping. These systems block access to the following applicable categories on all networks:
- Illegal Activities, Illegal Questionable: Pages that promote crime, such as stealing, fraud, “phreaking,” and cracking; “warez” and pirated software; computer viruses; terrorism, bombs, and anarchy; sites depicting murder and suicide; pages that explain ways to commit such acts.
- Peer File Transfer, P2P: Sites that distribute software to facilitate the direct exchange of files between users. P2P technology includes software that enables file search and sharing across a network without dependence on a central server. In addition to blocking access, bandwidth shaping is utilized.
- Filter Avoidance, Proxy Avoidance: Sites that promote and aid in the use of undetectable and anonymous web usage.
All network traffic is subject to monitoring procedures conducted by the College’s Information Technology Department for purposes of determining compliance with the College’s policies. Administrators consistently monitor the technology-based deterrents for errors on a real-time basis.
In addition to real-time monitoring of its technology systems, Saint Luke’s College periodically reviews the effectiveness of this Policy and works with the Health System IS Security department semi-annually to review the effectiveness of the technology-based deterrents.
Education and Disclosure
The College maintains links on the College’s website to educational material on copyright and unauthorized distribution of copyrighted material. The College updates these links and the relevant educational material changes are made by Health System IS Security and/or changes to copyright law occur.
An annual disclosure regarding copyright issues will be distributed to the College community. This disclosure provides:
- A statement that explicitly informs its students that unauthorized distribution of copyrighted material, including unauthorized P2P file sharing, may subject the students to civil and criminal liabilities;
- A summary of the penalties for violation of Federal copyright laws; and
- A description of the College’s policies governing unauthorized P2P file sharing, including disciplinary actions that are taken against students who engage in illegal downloading or unauthorized distribution of copyrighted materials using the College’s networks and information technology system.
Alternatives to illegal downloading include, but are not limited to, iTunes, Amazon, Netflix, and Hulu. In addition to these alternatives, EDUCAUSE maintains a list of legal alternatives for downloading or otherwise acquiring music, video, images, or other copyrighted material. See https://www.educause.edu/focus-areas-and-initiatives/policy-and-security/educause-policy/issues-and-positions/intellectual-property/legal-sources-onli. In addition to this Policy, the EDUCAUSE link may also be found in the Annual Disclosure distributed to the College community. The College’s DMCA Agent is the Distance Education and Instructional Technology Manager
Guidelines for the College’s DMCA Agent
The distribution of copyrighted material without the owner’s permission is a violation of the Digital Millennium Copyright Act (DMCA). The following procedures implement the College’s enforcement of the U.S. Digital Millennium Copyright Act of 1988 (the “DMCA”).
The College’s registered DMCA agent will receive claims of infringement. Claims may come from inside or outside the College. The law requires such claims to contain certain information including the location of infringing materials.
The DMCA agent should promptly acknowledge receipt of each infringement claim. DMCA (512)(c)(3)(B)(ii) requires that if the claim fails to comply substantially in supplying information, the service provider should promptly attempt to contact the person making the notification or take other reasonable steps to assist in the receipt of notification that substantially complies.
The registered DMCA agent should not affirm or deny the correctness of the claim in this acknowledgment.
The registered DMCA agent will coordinate activities, keep records required to track repeat offenses, and assure proper closure of all incidents. The DMCA agent and those acting for the DMCA agent must be careful to:
- Protect the rights of copyright owners as defined by law, this policy, and accepted standards of academic behavior;
- Protect rights and due process of those accused of infringement, particularly if fair use protection may apply; and
- Generally support the authorized instruction, research, and service missions of the College.
The DMCA allows an individual accused of copyright infringement to assert that he or she has the right to use the materials at issue. In such a situation, the College should consider the following approaches.
- Beyond the messenger role defined by the DMCA, the College is not obligated to assist in counterclaims involving materials or activities, not in furtherance of the College.
- For materials used for authorized College activities, such as instruction, research or journalism, the College may have a stake in assisting its members in challenging the claim of infringement. The DMCA defines special treatment for such situations.
- For materials or activities created typically by the College employees in support of the College business, typical DMCA legal protections likely do not apply. The College officers should promptly determine whether the material or activity merits withdrawal or defense.
On receipt of an acceptably complete claim of infringement, DMCA (512) (g) requires the registered DMCA agent to direct prompt removal of material or removal of all local or wide-area network access to the material or activity claimed to be infringing. This take-down may proceed regardless of fees paid to the College. The removal should be carried out in a manner that impacts essential College activities as little as possible and enables subsequent restoring of the material or activity.
The registered DMCA agent will take reasonable steps to promptly notify the subscriber/user of the take-down. This notice will inform the subscriber/user to contact the College’s technology resource department if he or she believes that possession and use of the materials covered in the claim is legal.
If the subscriber/user files a DMCA counter-claim through the registered DMCA agent, then the College will restore materials or access if (a) the College has not received notice of a court order regarding these materials or activities, in the manner and time that the law defines and (b) the registered DMCA agent judges that the material does not pose significant legal risk which the College is unwilling to support.
Regarding this latter judgment, the institution may lose DMCA protection (under DMCA (512)(e)(1)(C)) if within the preceding 3-year period it has received more than two notifications of claimed infringement by a faculty member or graduate student in teaching or research. The College may lose liability protection for even the first infraction for non-teaching, non-research materials made for the College. Materials that do not serve the College mission may pose more risk than perquisite value. Thus, the College may require a broad reduction of technology access as part of a containment or disciplinary measures for repeat problems.
The registered DMCA agent should read DMCA Title II, Online Copyright Infringement Liability Limitation Act, available via the Library of Congress DMCA page, www.copyright.gov/onlinesp.
To comply with the Federal Educational Rights and Privacy Act (FERPA) and to delineate Saint Luke’s College of Health Sciences (“Saint Luke’s College” or “the College”) policy for disclosure of, and access to educational records
In accordance with the Family Educational Rights and Privacy Act (FERPA), education records/information about a student is not released unless written authorization is given by the student or FERPA otherwise authorizes disclosure without prior student consent. Permitted exceptions under the law include those listed in the “Disclosures that the College May Make Without Consent” section below. Annual notification of students’ rights under FERPA is provided in the student handbook.
Student: for the purpose of this policy, a student is any person who attends or has attended Saint Luke’s College.
Directory Information: Saint Luke’s College defines directory information as a student’s name, address, telephone number, email address, date of birth, place of birth, class, dates of attendance, awards and honors, participation in officially recognized activities, enrollment status, grade level, photographs, fields of study and the previous educational institutions attended. The College may release directory information without the student’s consent.
- Forms requiring the College to withhold all or part of this information are available in the registrar’s office and are given to all students during orientation. If a student wishes to withhold all or part of his or her directory information, this form must be completed and returned to the registrar by the third week of the fall or spring semester (whichever is the student’s first semester).
- Unless the College has been notified by the student that directory information about himself/herself is not to be released, the College may release such information at its discretion and without further permission. Note, however, that the College reserves the right to not disclose directory information in some situations or may choose to limit the scope of the release to specific parties, for specific purposes, or both, even if a student has not opted-out of such disclosures.
- The College will honor all requests to withhold any of the categories of directory information, but will not assume any responsibility to contact the student for subsequent permission to release that information. A student should realize that requesting that directory information be withheld could have negative consequences. For example, the names of students who have restricted their directory information will not appear in the commencement program or other College publications. Also, employers, potential employers, credit card companies, loan agencies, scholarship committees, and the like will be informed that the College has no information available about the student’s attendance at the College if these entities were to request directory information that has been restricted. Regardless of the effect on the student, the College assumes no liability for honoring a request of the student to restrict the disclosure of directory information.
- Notwithstanding the above, a student may not opt-out of the disclosure of the student’s name, identifier or College email address in a class in which the student is enrolled.
Education records include a range of information about a current or former student that is maintained by Saint Luke’s College or an agent of the College in any recorded way, such as handwriting, print, film, tapes, video, microfilm, and microfiche. Examples are:
- Date and place of birth, parents and/or guardian addresses and where parents can be contacted in emergencies;
- Academic records, such as grades, test scores, courses taken, academic specialization and activities, and official letters regarding a student’s status in school;
- Disability accommodation records;
- Disciplinary records;
- Documentation of attendance, schools attended, courses taken, awards conferred and degrees earned;
- Personal information such as a student’s identification code, social security number, picture, or other information that would make it easy to identify or locate a student.
There are certain types of records about a student that are not education records under FERPA. For example:
- Personal notes made by teachers and other school officials that are not shared with others;
- Law enforcement records created and maintained by the College’s law enforcement unit;
- Records relating to an individual who is employed by the College (except if the individual is a student employed as a result of his or her status as a student) that are made and maintained in the normal course of business, relate exclusively to the individual in that individual’s capacity as an employee and are not available for any other purpose;
- Records created or received by the College after the student is no longer in attendance and are not directly related to the individual’s attendance as a student.
Most, but not necessarily all, education records are maintained in the registrar’s office. Official transcripts are maintained in the registrar’s office and are, except as herein provided, released upon the student’s prior written request only.
A school official typically includes a person employed by the College in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of the College who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of personally identifying information from education records, such as an attorney, auditor, or collection agent, or a student volunteering to assist another school official in performing his or her tasks. A school official typically has a legitimate educational interest in accessing a student’s education record if the official needs to review the record to fulfill his or her professional responsibilities for the College.
Students Rights under FERPA
- Access to education records
A student has the right to inspect and review his or her education records within 45 days after the day the College receives a request for access. A student should submit to the registrar a written request that identifies the record(s) the student wishes to inspect. The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the registrar, the student shall be advised of the correct school official to whom the request should be addressed.
- A school official will be present during a student’s review of his/her requested education records.
- The right of inspection and review includes the right to access and an explanation of the record. It does not include the right to a copy of the education record except in limited circumstances when failure to provide a copy would effectively prevent the student from inspecting and reviewing the record (e.g., the student lives outside of a reasonable commuting distance from the College).
- Right to deny transcripts and copies of records: While students have the right to inspect their education records regardless of their financial status with the College, Saint Luke’s College reserves the right to deny transcripts or copies of records not required to be made available by the FERPA in any of the following situations:
- The student has an unpaid or delinquent financial obligation to the College
- There is an unresolved disciplinary action against the student
- At the postsecondary level, parents have no inherent rights to inspect or review their son or daughter’s education records. This right is limited solely to the student. A student’s education records may be released to parents only if they have been given a written release by the student or if a FERPA exception applies (such as in the case of a health and safety emergency or to comply with a lawfully issued subpoena).
- The right of refusal to inspect records: Saint Luke’s College reserves the right to refuse to permit a student to inspect the following records:
- The financial statements of the student’s parents.
- Letters and statements of recommendation for which the student has waived his or her right of access, or which were placed in file before January 1, 1975.
- Records connected with an application to attend Saint Luke’s College if the application was denied.
- Those records which are excluded from the FERPA definition of education records.
- Right to request amendment
A student has the right to request amendment of the student’s education records that the student believes is inaccurate or misleading or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the College to amend a record should write to the College official responsible for the record, a written request, clearly identify the part of the record the student wants changed, and specify why it should be changed.
If the College Official responsible for the record decides the information presented does not merit a change, the student will be notified in writing of that decision and advised to follow the College procedure for grievances. Information regarding a hearing will be provided to the student by the grievance procedures. Note that requesting an amendment to any education records is not the proper avenue for challenging course grades. A student may challenge a final course grade; see Course Grade Appeal section in Student Handbook.
- Right to provide written consent to the release of education records
A student has the right to provide written consent before the College discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent (as discussed in the “Disclosures that the College May Make Without Consent” section below).
- The right to file a complaint
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5920
Disclosures that the College may make without consent.
FERPA permits the disclosure of PII from students’ education records, without the consent of the student, if the disclosure meets certain conditions found in § 99.31 of the FERPA regulations. These exceptions are listed below.
- To other school officials, including teachers, within the College whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) – (a)(1)(i)(B)(3) are met. (§ 99.31(a)(1))
- To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of § 99.34. (§ 99.31(a)(2))
- To authorized representatives of the U. S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the university’s State-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§ 99.31(a)(3) and 99.35)
- In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§ 99.31(a)(4))
- To organizations conducting studies for, or on behalf of, the school, to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§ 99.31(a)(6))
- To accrediting organizations to carry out their accrediting functions. (§ 99.31(a)(7))
- To parents of a student if the student is a dependent for IRS tax purposes. (§ 99.31(a)(8))
- To comply with a judicial order or lawfully issued subpoena. (§ 99.31(a)(9))
- To appropriate officials in connection with a health or safety emergency, subject to § 99.36. (§ 99.31(a)(10))
- Information,the school has designated as “directory information” under § 99.37. (§ 99.31(a)(11))
- To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of § 99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§ 99.31(a)(13))
- To the general public, the final results of a disciplinary proceeding, subject to the requirements of § 99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her. (§ 99.31(a)(14))
- To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21. (§ 99.31(a)(15))
- If the disclosure concerns sex offenders and other individuals required to register under section 170101 of the Violent Crime Control and Law Enforcement Act of 1994, 42 U.S.C. 14071, and the information was provided to the institution under 42 U.S.C. 14071 and applicable Federal guidelines. (§99.31(a)(16))
|Types of Data||Record Custodian|
|Admissions Records for students prior to enrollment for all programs||Director of Admissions and Enrollment|
|Admissions Records following enrollment for all programs||Registrar|
|Cumulative Academic Records||Registrar|
|Non-academic grievances||Chief Student Affairs Officer|
|Progress Records for degree in progress||Registrar|
Patient Information Protection
Protection of Client Records – HIPAA
Students will adhere to the regulations as stated by the Health Insurance Portability and Accountability Act (HIPAA) 1996. Information provided on paper or electronic medium is not to be removed from any client care area/clinical agency nor taken to any area of public access. Names of clients may not be disclosed outside the clinical work area. No information with HIPPA protected patient identifiers may be shared within the class, or with faculty, peers, or anyone outside the agency. Students may not duplicate any information from a patient’s chart.
Clinical Computer Use
In most settings, students will be able to access information concerning patients from the institutional computer. Only information needed for clinical practice and education is to be accessed. Patient information accessed through the chart or agency computer system is confidential. It is the responsibility of professionals to keep this information confidential.
Students are required to sign a “Confidentiality Agreement” annually. Data entry is to be supervised by either nursing faculty, or authorized nursing personnel.
If a student is employed by an agency that also serves as an assigned clinical site, the student is not to use their employee sign-on while functioning as a Saint Luke’s College student. If unclear about computer privileges the student is to consult with the faculty prior to signing on to computer resources during the clinical day.
Applicants for admission and employment, students and employees, sources of referral of applicants for admission and employment, and all unions or professional organizations holding collective bargaining or professional agreements with Saint Luke’s College of Health Sciences are hereby notified that this institution does not discriminate on the basis of race, color, gender, religion, age, class, ethnic or national origin, ancestry, sex, sexual orientation or gender identity, disability, pregnancy, institutional status, military status, or other legally protected status in admission or access to, of treatment or employment in, its programs and activities. Any person having inquiries concerning compliance by Saint Luke’s College of Health Sciences with the regulations implementing Title VI, Title IX, or Section 504 is directed to contact the College President, the Title IX Coordinator, the Chief Student Affairs Officers, and Financial Aid Manager at 624 Westport Rd, Kansas City, Missouri 64111, 816-936-8700, who has been designated by Saint Luke’s College of Health Sciences to coordinate the institution’s efforts to comply with the regulations implementing Title VI, Title IX, and Section 504. Inquiries may also be addressed to the Assistant Secretary for Civil Rights, U.S. Department of Education.
Student Complaint Procedure
In order for institutions of higher education to participate in the federal student aid programs authorized by Title IV of the Higher Education Act of 1965, an institution must be legally authorized to provide post-secondary educational programs within the state in which it is located. By rule promulgated by the U.S. Department of Education, part of this “state authorization” requirement is that the state must have “a process to review and appropriately act on complaints concerning the institution including enforcing applicable State laws ….” 34 C.F.R. § 600.9(a)(1). For its part, the institution must “provide students or prospective students with contact information for filing complaints with its accreditor and with its State approval or licensing entity and any other relevant State official or agency that would appropriately handle the student’s complaint.” Id. at § 668.43(b).
Saint Luke’s College promotes an open environment, rich in values and designed to protect the integrity of teaching and learning. In that spirit, the College believes many complaints can be resolved through open and honest dialog between the persons involved. In cases where that may not be possible, students may register a complaint or suggestion by utilizing a Student Suggestion Form. These forms are available via the link below. After completing the form, the student should place it in the secured box (marked Suggestion Box), also located in the student commons area. The Student Affairs Committee will review the complaints or suggestions and make recommendations for actions to resolve the issue. The Student Suggestion Form exists to provide a means of communicating concerns which do not fall under the present Student Grievance Policy.
In the event that a complaint cannot be resolved at the College level the following information is available:
The Higher Learning Commission
230 South LaSalle Street, Suite 7-500
Chicago, Illinois 60604-1413
Phone: 800.621.7440 / 312.263.0456
State of Board of Nursing
P.O. Box 656
Jefferson City, MO 65102-0656
New regulations require Saint Luke’s College to provide prospective and current students with contact information for filing complaints with the appropriate agency in the state where the student resides.
The Higher Education Act Reauthorization of 1998 requires all colleges and universities to supply voter registration information to all students. The voter registration application can be found at the following websites: