Associate of Science in Medical Assisting Admissions Requirements and Application

Apply for spring 2020 by December 6, 2019.
 
Step One
You may start your application if you:
  • Are 18 years of age
  • Eligible to work in the U.S.
  • Graduated from a regionally accredited high school with a 2.0 GPA or better (GED or HiSET also accepted). Home-schooled students must provide proof of a GED or HiSET exam.
  • Transfer in good standing from a regionally accredited university/college with at least 12 credit hours completed with a C or better
  • A $35 Saint Luke’s College application fee is required to complete application.

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Step Two
After your acceptance and two weeks prior to your start date, you must provide the following to the admissions office:
  • Send back your signed acceptance letter
  • Send your official transcripts to the admissions office at Saint Luke’s College of Health Sciences, Office of Admissions, 624 Westport Road, Kansas City, MO 64111 OR have the issuing institution send transcripts via a secure email to admissions@saintlukescollege.edu
  • Transferring college students must send official transcripts from regionally accredited university/college to the admissions office at Saint Luke’s College of Health Sciences, Office of Admissions, 624 Westport Road, Kansas City, MO 64111 OR have the issuing institution send transcripts via a secure email to admissions@saintlukescollege.edu
  • Schedule an on-site computer proficiency examination and demonstrate 80 percent proficiency in basic computer concepts and applications on assessment or have successfully completed a college-level computer applications class.

Step Three
To be completed during the first weeks of class. The Medical Assisting program requires educational experiences in clinical settings. In order to be clinically compliant, students must complete the following requirements by the last day of your first semester through your CastleBranch account. CastleBranch is the College’s portal for clinical readiness documentation. 
 
During the first two weeks of class, we will walk you through creation of your CastleBranch account which includes a background check and drug screen. You must pass both the background check and drug screen in order to continue in the program.
 
Once your account is created, it is your responsibility to upload the required documentation, maintain the account, and remain in compliance throughout your time  in your associate degree program. It can take several days to schedule a laboratory appointment and take CastleBranch 7-10 business days to approve documentation, so please allow time to get everything completed. 
 
The following must be completed during the first two weeks of the program through CastleBranch. 
Alcohol and Drug Testing
It is the College’s policy to maintain an alcohol and drug-free workplace. Students will be tested for illegal substances after an admissions offer is made. Students who test positive on their drug screenings are not allowed to participate in any clinical rotations at any Saint Luke’s Health System affiliated institutions and the admissions offer will be rescinded.
 
Students who test positive for an illegal substance and are therefore not allowed to start the program may reapply for the next available start date. A new drug screening will be administered after an admissions offer is made.
 
Applicants who provide an abnormally diluted sample will be required to repeat the drug test (retest).
 
The College and clinical sites reserve the right to reject the participation of any student based on the results of the screenings and the immunizations or the background check. 
 
Criminal Background Check Information
The background check is conducted by a qualified agency. All costs related to the background checks are the responsibility of the student.
The background check shall include the following:
  • Family Care Safety Registry
  • Caregiver Background Screening (which authorizes a criminal background check from the Missouri State Highway Patrol, aDMH Employee Disqualification Registry Report and DHSS Employee Disqualification List Report) or another clinical partner, which completes the three agency check.
  • Missouri Highway Patrol Criminal Background Check
  • Kansas Criminal Background Check
  • Other State Criminal Background Check (previous residences other than MO/KS in the past ten years)
  • Missouri Department of Health and Senior Services Employee Disqualification List
  • Missouri Department of Mental Health Disqualification Registry Report
  • Office of the Inspector General
  • General Services Administration/Excluded Parties List System
  • Missouri Sex Offender Registry Nationwide Record Indicator Alias with SOI
  • Kansas Bureau of Investigation Registered Sex Offenders List Nationwide Record Indicator Alias with SOI
  • Other State or National Sex Offender List (previous residences other than MO/KS) Nationwide Record Indicator Alias With SOI
  • Name, Social Security Number and Address Verification Social Security Alert
  • United States Treasury — SDN and Blocked Persons List Web Site
  • Employment Verification Separation and Re-Employment Verification Employment
After conducting the background check, students who have been involved in any of the following activities in the seven years before applying for the program may not be allowed access to clinical sites. Consequently, the prospective student’s admissions may be rescinded if:
  • The student has been convicted of any felony or
  • The student has been convicted of any misdemeanor involving violence, sexual misconduct, theft or computer crimes, fraud or financial crimes, drug distribution, or crimes involving unlawful possession of a dangerous weapon.
The College can initiate a criminal background check for any student at any time. Refusal by the student to submit to the background check may result in the student’s dismissal from the program. 
 
Health Insurance
Submit one of the following requirements:
1) A copy of your health insurance card showing your name.
  • If your name is not listed on the card, verification of coverage from the insurance company is required. Contact your insurance company for documentation of verifying coverage.
  • By submitting a copy of your health insurance card, you acknowledge and understand that you are responsible for the costs of medical expenses related to injuries at the College or in the clinical setting.
2) Signed Health Insurance Waiver
  • Please meet with the clinical readiness coordinator to obtain this form.
  • The Health Insurance Waiver form must be signed, dated and uploaded to CastleBranch.
  • By submitting the Health Insurance Waiver form, you acknowledge and understand that you are responsible for the costs of medical expenses related to injuries at the College or in the clinical setting.
 
Hold Harmless Agreement
Download from the CastleBranch website, print, read, and upload a signed copy of the Hold Harmless Agreement Form.
 
Latex Allergy Form
  • Download from the CastleBranch website, print, read, and upload a signed copy of the Latex Allergy Policy form.
  • Please immediately contact the Clinical Readiness Coordinator and the Director of the program for further required documentation if you have an allergy to Latex.
Registered Medical Assisting-Certified Medical Assistant (RMA-CMA) Disclosure
Download from the CastleBranch website, print, read, and upload a signed copy of the RMA-CMA Disclosure Form.
 
Student Clinical Site Consent Form
Download from the CastleBranch website, print, read, and upload a signed copy of the Student Clinical Site Consent Form.
 
Saint Luke’s Health System Confidentiality Statement
Download from the CastleBranch website, print, read, and upload a signed copy of the Saint Luke’s Health System Confidentiality Statement. This must be updated annually while enrolled in the program.
 
Technical Standards Document
Download from the CastleBranch website, print, read, and upload a signed copy of the Technical Standards Document.
 
Required immunization documentation must be completed by the last day of your first semester through CastleBranch.
 
All immunization documentation must show your name, date, and be verified by a medical provider. Can’t find your records? Vaccinations may need to be repeated and documentation obtained.
It is not harmful to receive additional vaccine doses. For a few vaccines, blood tests can help determine if you are already immune to certain diseases.
 
Measles (Rubeola)
Submit one of the following requirements:
1) Vaccination series: Two vaccinations at least 28 days apart OR
2) Serological proof of immunity: Positive (+) IgG titers for Rubeola
  • If your titer is negative or equivocal, it will result in a CastleBranch alert and you will need to complete the vaccination series. See vaccination series information in the first bullet.
  • A post-vaccination titer is not required, but if one results in a non-immune status, check with your practitioner to determine next steps and receive documentation of recommendations from that health care provider.
 
Mumps
Submit one of the following requirements:
1) Vaccination series: Two vaccinations at least 28 days apart OR
2) Serological proof of immunity: Positive (+) IgG titers for Mumps
  • If your titer is negative or equivocal, it will result in a CastleBranch alert and you will need to complete the vaccination series. See vaccination series information in the first bullet.
  • A post-vaccination titer is not required, but if one results in a non-immune status, check with your practitioner to determine next steps and receive documentation of recommendations from that health care provider.
 
Rubella
Submit one of the following requirements:
1) Vaccination series: Two vaccinations at least 28 days apart OR
2) Serological proof of immunity: Positive (+) IgG titers for Rubella
  • If your titer is negative or equivocal, it will result in a CastleBranch alert and you will need to complete the vaccination series. See vaccination series information in the first bullet.
  • A post-vaccination titer is not required, but if one results in a non-immune status, check with your practitioner to determine next steps and receive documentation of recommendations from that health care provider.
 
Varicella (Chicken Pox)
Submit one of the following requirements:
1) Vaccination series: Two vaccinations at least 28 days apart OR
2) Serological proof of immunity: Positive (+) IgG titers for Varicella
  • If your titer is negative or equivocal, an alert it will result in a CastleBranch alert and you will need to complete the vaccination series. See vaccination series information in the first bullet.
  • A post-vaccination titer is not required, but if one results in a non-immune status, check with your practitioner to determine next steps and receive documentation of recommendations from that health care provider.
 
Tetanus, Diphtheria, and Pertussis (TDaP)
Submit one of the following requirements:
1) Documentation of a TDaP booster within the past ten years OR
2) Evidence of one dose of TDaP and a TD booster within the past ten years
 
TB Skin Test
You must submit proof of the absence of active Tuberculosis (TB). An initial two-step TB skin test (TST) or IGRA (blood test for TB) will be required before starting the program. TB testing is required annually and students must remain in compliance throughout the program.
 
TB Testing for incoming students:
Complete an IGRA (blood test for TB) ORTwo-step screening as follows:
  • If the first TB Skin test (TST) is positive (+)—an individual is considered infected.
  • You will then need to have a chest x-ray and signs/symptoms questionnaire to rule out active Tuberculosis.
     
  • If first TST is negative (-)—complete a second TST 1-3 weeks later. If the second TST is completed more than three weeks after the first TST, the student will have to restart the 2-step screening.
  • If a second TST is positive (+)—an individual is considered infected.
  • You will then need to have a chest x-ray and signs/symptoms questionnaire to rule out active Tuberculosis.
  • If the second TST is negative (-)—considered a negative (-) baseline.
Note
  • Be aware if receiving a live virus immunization (such as Varicella, MMR or Flu), you will need your TST done the same time or wait four weeks.
  • TB Screening compliance must remain current throughout the program.
  • A chest x-ray is not permitted instead of TB Screening.
  • Refer to the College’s policy for documentation of TB Screening.
 
Hepatitis B
Submit one of the following requirements:
1) Documentation of Immunization: A series of three vaccines over six months followed by a post-series surface antibody titer at least 4-8 weeks after the last vaccine is given.
  • If Hepatitis B titer is negative after the initial series of three vaccines:
  • Receive one additional vaccine
  • Complete a surface antibody titer within 4-8 weeks.
  • If the titer is positive, no further action is needed.
     
  • If the titer is still negative, receive the 2nd and 3rd vaccines in the second series and receive a Hepatitis B surface antigen test to determine if an infection is present.
  • After the 3rd dose of the second series, re-titer within 4-8 weeks, and if still negative, an individual is considered a “non-responder.”
2) Hepatitis B Declination Waiver: Although not recommended, you have the option to decline Hepatitis B. The declination is available to download from the CastleBranch website. The signed declination form must be submitted to CastleBranch.
3) If you are in the process of Hepatitis B series vaccination, you must submit the Hepatitis B Declination Waiver.
 
Influenza
  • Documentation of a flu shot must be submitted yearly by the due date defined by the College.
  • Documentation must be dated and signed by a medical professional.
  • Vaccination is required annually and individuals must remain in compliance throughout the program.
  • Students do not have the option to decline a flu vaccine.
 
CPR Certification
  • CPR Certification must be completed by the start of your third semester through CastleBranch. 
  • Submit documentation of Basic Life Support (BLS) for Health Care Professionals through the American Heart Association.
  • Courses for lay rescuers such as “Heartsaver” are not acceptable.
  • Certification must be renewed every two years. Individuals must remain in compliance throughout the program.
  • Please note: eCards are acceptable.
  • To find an American Heart Association BLS for Health Care Professionals course, go to www.cpr.heart.org, and click on “find a course.” Then select “courses for health care professionals,” and choose BLS.

Disclaimer/Disclosure: Graduates of the Medical Assisting Program at Saint Luke’s College of Health Sciences (SLCHS) will be eligible to sit for the American Medical Technologists (AMT) certification examination. Passing this examination is required to become a Registered Medical Assistant (RMA). 

The Medical Assisting Program is not programmatically accredited by the Commission on Accreditation of Allied Health Education Programs (CAAHEP) or by the Accrediting Bureau of Health Education Schools (ABHES). Because the Medical Assisting program at SLCHS is not programmatically accredited, graduates of the program are currently not eligible to sit for the Certified Medical Assistant (CMA) examination offered by the American Association of Medical Assistants. The Medical Assisting Program at SLCHS will be working to obtain CAAHEP accreditation, but cannot guarantee accreditation will be gained at any point in time. The CMA and RMA are both optional and nationally recognized certifications for the medical assistant career.