For information about student transcripts and registration issues, contact the Registrar

Academic Standing Students who have earned at least 96 credit hours toward completion of the nursing major will be accorded senior standing. All other students admitted and enrolled in the program shall have junior standing. Full-time enrollment is defined as twelve hours for the fall and spring semesters and six hours for the summer semester. Part-time enrollment is any hours enrolled less than twelve. One-half time is enrollment of at least six hours for the fall and spring semesters and three hours for the summer semester.

Adding a Course [AP-060]

Students wishing to add a course must obtain approval from the lead teacher of the course as well as their academic advisor. During specified periods each semester, students may add a course. Courses may not be added after the first one-eighth of the class schedule. Dates and deadlines are posted in the Academic calendar.

Guidelines

  • Dates and deadlines are posted in the Academic calendar
  • To add a course, students must complete the ADD/DROP/WITHDRAW form available on the college website, or from the Registrar.
  • The form must be completed with appropriate signatures attained, and turned in to the Registrar’s Office by the student before the transaction is considered official.
  • The date the form is turned in to the Registrar is considered the official date of the transaction.

Withdraw from a Course [AP-038]

Students may withdraw from a course without graduate assessment up to and including completion of two-thirds of the class schedule. Dates and deadlines are posted in the Academic calendar. After two-thirds of the class has been completed a grade will be assigned and recorded. A student may withdraw from a maximum of three courses throughout their program of study. Students who desire to withdraw from a course should obtain the ADD/DROP/WITHDRAW form from the Registrar’s office. The completed form, with the signature of the academic advisor, must be forwarded to the Registrar by the student.
• In a 15 week class, two-thirds of the course would be up to and including the completion of the tenth week of class
• In an 8 week class, two-thirds of the course would be 5 1/2 weeks into the course.
• In a 5 week class, two-thirds of the course would be 3 1/2 weeks into the course.
 
Guidelines
  • To withdraw from a course, students must complete the ADD/DROP/WITHDRAW form available on the college website, or from the Registrar.
  • The form must be completed with appropriate signatures attained, and turned in to the Registrar’s Office by the student before the transaction is considered official.
  • The date the form is turned in to the Registrar is considered the official date of the transaction.

Dropping a Course [AP-061]

After consultation with the academic adviser and lead course instructor, a student may elect to drop a course. The course may be dropped up to and including completion of one-eighth of the class schedule.

Guidelines

  • Dates and deadlines are posted in the Academic calendar
  • To drop a course, students must complete the ADD/DROP/WITHDRAW form available on the college website, or from the Registrar.
  • The form must be completed with appropriate signatures attained, and turned in to the Registrar’s Office by the student before the transaction is considered official.
  • The date the form is turned in to the Registrar is considered the official date of the transaction.

 Leave of Absence You may petition the Admission and Progression Committee for a leave of absence due to extraordinary events. A leave of absence cannot exceed two consecutive semesters, excluding summers. Only students who are in good academic standing (2.0 G.P.A. or above) at Saint Luke’s College of Health Sciences are eligible to apply for a leave of absence. 1. The petition to apply for a leave of absence must be signed by your advisor. 2. The petition is forwarded to the Admission and Progression Committee. 3. You will be notified of the decision regarding the leave of absence via certified mail. 4. If the leave of absence is granted, you will receive a W for all enrolled courses. 5. Students who complete the required leave of absence procedure will be re-admitted to the college without re-application and fee. 6. Students who fail to register for courses in the fall or spring semester immediately following the leave of absence will be required to re-apply to the college and pay the application fee. <a name="MLOA>Military Leave of Absence (MLOA) A Leave of Absence from the college will be provided for students who are called to military service for the term of that service. The procedure is the same as that for emergency leave of absence above. Students granted a MLOA must register for the fall or spring semester immediately after completing military service/deployment.

Request Final Grades If you need an official copy of your grades, please email the following information to the Registrar: Name, address, student I.D. number, and the semester for which grades are needed.

Request a Change in Faculty Advisor You may request a change in your academic advisor by petitioning the Registrar. A simple letter from the student is appropriate and may be emailed to the Registrar.

Request a Letter of Reference To comply with regulations outlined by FERPA, Saint Luke’s College requires students to sign a release form if statements given by College employees include personally identifiable information obtained from a student’s education record. Information within this category includes grade point average, academic performance and competencies.

Request a Transcript Official Transcript Transcripts of academic records will be issued by Saint Luke’s College of Health Sciences to all current and former students (St. Luke’s Hospital School of Nursing) for a $5 fee upon written request.) You may request an official transcript by filling out the online form on our website. Unofficial Transcript Students with a Saint Luke’s College logon may view and print an unofficial transcript themselves. You can also view and print an unofficial transcript of your mySLC. Update Name, Address or Phone Number In order for us to keep accurate records, please update us if you change your name, your marital status, and your local or home address. You may update your information online via mySLC.

Verify Enrollment The Office of Academic Records and Registration may officially verify a student’s enrollment for a current or past semester. Any request for enrollment verification prior to the beginning of a semester will be verified when the semester begins. Full-time enrollment is defined as twelve hours for the fall and spring semesters and six hours for the summer semester. One-half time is enrollment of at least 6 hours for the fall and spring semesters and three hours for the summer semester. To obtain enrollment verification, contact the Registrar. A loan deferment form may be sent to the same email address.

Dismissal from College [AP-034]

Policy
A student may be dismissed from the undergraduate nursing program at Saint Luke’s College of Health Sciences for the following reasons:
• A student does not enroll for two consecutive semesters, excluding the summer term
• A student fails to complete the nursing curriculum in four calendar years;
• A student fails to achieve a satisfactory grade in a repeated nursing course, including elective courses;
• A student withdraws from more than three nursing courses;
• A student who receives unsatisfactory grades in any two nursing courses throughout the curriculum will be dismissed from the program. Although a student who received an unsatisfactory grade in a course may retake the course and earn a passing grade, the original grade will still be counted in the dismissal policy.
• Additional reasons for dismissal appear in the Professional Conduct section.
 
Guidelines
• Student Academic Progression will be determined each semester by the Registrar.
• If a student is dismissed from the college, does not attend Saint Luke’s College of Health Sciences for one semester (unless on an approved leave of absence) or withdraws from the College during the semester, he or she ceases to be a student of the College.

Withdrawal from the College [AP-040]

A student may withdraw from Saint Luke’s College of Health Sciences at any time. The official date of the withdrawal is used to compute tuition and financial aid. A grade of “W” is recorded on the academic record for the semester. As designated by policies, the transcript will state if the student is dismissed from the nursing program.
 
Guidelines
To officially withdraw from the college, a student must obtain a Student Withdrawal Form from the registrar. The form must be completed and returned to the registrar.
 
 
Procedure
Verbal communication to individual instructors of intent to withdraw or failure to attend classes in not considered an official withdrawal. Notification of the student’s withdrawal is sent to each course instructor by the Registrar.
A financial aid exit interview is required if the student received Financial Aid while enrolled at the college. The Saint Luke’s College of Health Sciences student identification badge must also be returned.