Policies and Procedures for Undergraduate Students 

All students are responsible for adhering to policies and may be disciplined for violations including dismissal from the college. Failure to read and comply with the College requirements does not exempt a student from responsibility to adhere to the College’s policies and procedures.

Academic Policies and Information

Academic and Student Conduct Expectations

Standards of Civil and Professional Behavior

All forms of professional misconduct are prohibited and could result in disciplinary action including possible suspension or dismissal. It is expected that those who observe incidents of misconduct report such incidents to course faculty, the chair of the Curriculum Committee, and/or the President/Dean as soon as possible, consistent with signing the Academic Integrity statement. Violations include, but are not limited to: 

Academic Honesty


●     Unauthorized collaboration

●     Copying from another student’s test paper or assignment

●     Allowing another student to copy from one’s own test or assignment

●     Reproducing, securing, supplying or publishing copies of an exam or specific exam questions without the knowledge and consent of the instructor

●     Using or attempting to use unauthorized assistance, materials, study aids, or equipment (technological devices such as computers, calculators with memory, or cell phones) in examinations

●     Submitting an assignment, or partial assignment, as new work when the assignment has been completed to fulfill another academic requirement without the knowledge and consent of the instructor

●     Submitting contrived or altered information in any academic exercise, including: making up data, changing the data or the facts, citing nonexistent sources, or citing sources not used in the actual completion of the assignment

●     Using purchased or pre-made term papers


By presenting the ideas, thoughts, or words of another as his or her own, or otherwise misrepresenting one’s own academic, scholastic, or professional achievement or knowledge, including:

●     Copying another’s paper, article, or computer work and submitting it for any academic exercise

●     Using the ideas, data, or language of another without specific or proper acknowledgement

●     Using information from the Internet or any other source without proper citation and credit

●     Failing to use quotation marks where appropriate

●     Representing another person’s work, in whole or in part, as his or her own in any way


Uncivil Behaviors Disruptive to the Educational Process

  • Consistently missing deadlines
  • Repeatedly arriving to class late, leaving early, or otherwise coming and going during class
  • Sleeping in class
  • Using electronic devices during class for purposes unrelated to the course
  • Failure to turn cell phones off during class
  • Bringing infants and children to class
  • Conducting side conversations during class
  • Dominating discussion during class

Discourteous, disrespectful and impolite behavior directed toward faculty or other students/persons at clinical facilities

  • Use of profanity
  • Rudeness, belittling or use of loud or judgmental tone
  • Taunting, harassing, hazing or bullying
  • Yelling, threatening behavior or words, personal attacks or unfound accusations
  • Use of racial, ethnic, sexual or other discriminatory slurs
  • Imposing physical harm on faculty or other students/persons
  • Intentionally destroying property
  • Violation of the College Weapons Policy
  • Violation of the College Substance Abuse Policy

Unethical/Unsafe Professional Behaviors

  •  Inadequate preparation for clinical experience
  • Failure to properly notify faculty or unit of a clinical absence
  • Dishonesty in any form, including lying, furnishing false information, forgery, alteration, falsification, reporting fabricated information or any other unauthorized use of college documents, academic or other official records, identification or property; which includes, but is not limited to paper, examinations, registration or financial aid materials, application forms, reports, forms, checks, or other records.
  • Breach of client confidentiality
  •  Unsafe nursing practice*
  • Violation of the American Nurses Association’s Code of Ethics for Nurses**
  • Violation of signed Academic Integrity statement

*Definition of Unsafe Nursing Practice

Unsafe nursing practice is behavior inconsistent with that expected of a reasonably prudent registered nurse and has the potential to cause physical or emotional harm to the client. Nursing students will perform within the level of their competency, be aware of limitations of their knowledge, have sound rationale for nursing care, and ask for assistance when performing any tasks outside of their level of knowledge or competency.

Code of Ethics for Nurses**

1.    The nurse, in all professional relationships, practices with compassion and respect for the inherent dignity, worth and uniqueness of every individual, unrestricted by considerations of social or economic status, personal attributes, or the nature of health problems.

2.    The nurse’s primary commitment is to the patient, whether an individual, family, group, or community.

3.    The nurse promotes, advocates for, and strives to protect the health, safety, and rights of the patient.

4.    The nurse is responsible and accountable for individual nursing practice and determines the appropriate delegation of tasks consistent with the nurse’s obligation to provide optimum patient care.

5.    The nurse owes the same duties to self as to others, including the responsibility to preserve integrity and safety, to maintain competence, and to continue personal and professional growth.

6.    The nurse participates in establishing, maintaining, and improving healthcare environments and conditions of employment conducive to the provision of quality health care and consistent with the values of the profession through individual and collective action.

7.    The nurse participates in the advancement of the profession through contributions to practice, education, administration, and knowledge development.

8.    The nurse collaborates with other health professionals and the public in promoting community, national, and international efforts to meet health needs.

9.    The profession of nursing, as represented by associations and their members, is responsible for articulating nursing values, for maintaining the integrity of the profession and its practice, and for shaping social policy.

** Reprinted with permission from the American Nurses Association, Code of Ethics for Nurses with Interpretive Statements, © 2001 American Nurses Publishing, American Nurses Foundation/American Nurses Association, Washington, DC. For the complete publication, call 800/637-0323. Publication Code CEN21

Student Conduct Incident Policy

Saint Luke’s College is an academic community whose fundamental purpose is the pursuit of knowledge. It is believed professional conduct is essential to the success of this educational mission, and without it, learning is compromised. The value of a degree conferred by an institution is based on the belief that graduates earn their degrees honestly, and that graduates have the knowledge and skills inherent in the degree. Saint Luke’s College believes that quality education leads to quality care. The College accepts this responsibility to the community and to the profession of nursing by expecting all college members to adhere to the code of academic integrity and practice standards of civil and professional behavior.

Upon observation or notification of a student misconduct incident, the faculty member will report the incident to the President/Dean. Notification of an incident may also come from another student.

A. Student Conduct Incident Report will be created for all incidents of student misconduct.

1.    All Violation Reports will be submitted to the President/Dean for data collection purposes, even if the incident was handled and resolved within the course.

2.    If the incident has not been resolved, and if requested by the President/Dean, the chair of the Curriculum Committee will review the report and call a meeting of the Student Conduct Committee (see below).

3.    The student may request to be present at the meeting for the purpose of making a statement if they request to do so. They will not be present for deliberations. Other parties involved may be requested to attend. The Chair will document the decision on the Student Conduct Incident Report form.

4.    All documentation will be kept in a secure designated administrative file.

5.    Decisions will be made known to the student in person or by college e-mail. The student may make an appointment with the President/Dean to be informed of the decision or to discuss the results.

6.    The decision may be appealed to the President/Dean by the student by submitting a written request for appeal within ten working days of the e-mailed decision notification.

7.    The President/Dean, having been present during the Student Conduct Committee meeting, will make a decision within five working days of the written appeal request. The student will be notified again by college e-mail.

8.    The decision may be appealed to the President by the student by submitting a written request for appeal within five working days of the e-mailed notification.

9.    The President will notify the student in person of the final decision. This decision cannot be appealed.

Student Conduct Committee

The President/Dean will request that a Student Conduct Committee be formed when deemed necessary following review of a student conduct incident. This committee will function as a subcommittee of the Curriculum Committee.


1.    To review student violations of the Student Conduct Policy after initial assessment by the President/Dean.

2.    To make a decision for action when an incident has occurred and is not resolved within the course.

3.    To foster confidentiality when a student conduct incident occurs.

4.    To provide for consistency in handling student conduct issues.

5.    Membership: President/Dean (non-voting member); Chair of the Curriculum Committee (facilitator). In the event that the chair is involved in the incident, a faculty member of the Curriculum Committee will fill in as Facilitator; Two faculty members selected by the facilitator from faculty members of the Curriculum Committee not involved in the incident; Two student members selected by the facilitator, preferably from student representatives on the Curriculum Committee It is preferable that student representatives be from a different class than the student involved in the incident

Sexual Harassment Policy

Sexual harassment is illegal under Federal, State and County Laws and will not be tolerated by Saint Luke’s College.

Definition of Sexual Harassment

Sexual harassment is defined as unwelcome sexual advances, request for sexual favors and other verbal or written communications or physical conduct of a sexual nature when:

  • Submission to or rejection of these behaviors is made implicitly or explicitly a term or condition of instruction, employment, or participation in any College activity or benefit; or
  • Submission to or rejection of these behaviors by an individual is used as a basis for evaluation in making academic or personnel decisions; or
  • These behaviors are sufficiently severe and/ or pervasive to have the effect of unreasonably interfering with an individual’s educational experience or working conditions by creating an intimidating, hostile or offensive environment.
  • Sexual harassment refers to behavior that is not welcome, that is personally offensive, that fails to respect the rights of others, that lowers morale or creates an intimidating, hostile or otherwise offensive work or academic environment.
  • Sexual harassment can occur between individuals of different sexes or of the same sex.
  • Consensual relationships between a faculty member and student, or persons in supervisory-subordinate positions, are strongly discouraged. They give rise to legal concerns as well as ethical concerns. Saint Luke’s College strongly discourages consenting romantic or sexual relationships between members of the College community when one person has power or authority over the other. The College considers such power relationships to be improper. Where such a power differential exists, if a charge of sexual harassment is brought, the defense of mutual consent will be difficult to prove.
  • The academic or work relationship between parties extends at times beyond the physical College site and beyond College work hours. Therefore, evidence of harassment can include, but is not limited to, conduct at offsite or after-hours functions and events under the aegis of the College.

Listed below are examples of behavior that can constitute sexual harassment. The list is not all-inclusive. Each situation must be considered in light of the specific facts and circumstances to determine if sexual harassment has occurred.

  • Pressure for sexual activity or sexual favors
  •  Unwelcome touching of a person’s body, hair, or clothing
  • Unwelcome sexual jokes or comments (including favorable comments about someone’s gender, body, clothing, appearance, etc.)
  • Disparaging remarks to a person about his/or gender or body
  • Asking about a person’s sexual fantasies or sexual activities
  • Repeatedly asking for a date after the person has said “no”
  • Nonverbal behavior, such as making sexual gestures with hands or through body movements
  • Displaying sexually explicit posters or pictures
  • Electronic communications, such as email, text messaging and Internet use that violates this policy

Reporting of Suspected Sexual Harassment

Any individual who believes they may have experienced sexual harassment, or who believes that they have observed sexual harassment taking place, should report this information immediately to the Director of Enrollment Management and Human Resources of Saint Luke’s College.

Balancing Anti-Harassment Policies with Freedom of Speech/Expression

Saint Luke’s College policies and procedures relating to harassment are not intended to inhibit or restrict free speech or the expression of ideas. The College strives to be an educational community in which all members can participate fully and equally, in an atmosphere free from all manifestations of bias and forms of harassment, exploitation, or intimidation. The College seeks to promote the full inclusion of all members and groups in every aspect of college life.

Weapons Policy

No weapons of any kind are allowed on campus. Weapons include, but are not limited to firearms, including facsimiles which have the capabilities to discharge pellets and/or darts, ammunition, explosives, dangerous chemicals, knives, switchblades, paint-ball guns, “Air-soft” guns, BB guns, potato launchers, bows and arrows, slingshots and similar devices.

Discipline for unacceptable conduct will depend upon the circumstances. The College will exercise its discretion in determining a proper response up to and including the immediate termination of employment or student suspension without advance notice. Any relevant licensing or certifying boards will be notified.

Substance Abuse

Saint Luke’s College complies with Public Law 101-226, the Drug-Free Schools and Communities Act of 1989, as amended. In conjunction with this compliance, the College advises students of the regulations which apply to all students:

The unlawful manufacture, possession, use or distribution of any controlled substance of any kind, including drugs and alcohol, by students on College property or as any part of the activities of the College is strictly prohibited. Violations of the prohibition will result in discipline of the student, which may include dismissal from the college and/or referral to appropriate law enforcement authorities for prosecution. In addition, students who receive federal financial aid are advised that criminal conviction for a drug-related offense may lead to the loss of their financial aid funds.

All sanctions under local, state and federal law for unlawful possession, use of distribution of illicit drugs and alcohol apply fully to Saint Luke’s College students and College personnel will give law enforcement authorities full cooperation.

There are serious health risks associated with the use of illicit drugs and the abuse of alcohol. Students who experience personal problems with the use or abuse of drugs or alcohol are urged to seek assistance from Saint Luke’s Health System Students Assistance Program. In addition to providing short term counseling, they may refer students to appropriate treatment or rehabilitation programs as needed.

Student Travel

The following instructions and procedures in addition to the Participation Agreement have been established by Saint Luke’s College of Health Sciences (SLCHS) to provide guidance when planning your student travel experience. If you have questions about this policy please contact:

Marcia Ladage
Dean of Students


In order to participate in SLCHS student travel you must meet the following requirements:

  • Enrolled full-time at the College
  • Good academic standing
  • Have completed the credit hours required (if applicable)
  • Met all requirements for course (as applicable), including immunizations, passports, etc.

Code of Conduct

The following code of conduct principles are in alignment with SLCHS Catalog and Student Handbook.

Saint Luke’s College has the right to expect that students, as members of the academic community, will conduct themselves in a manner which is consistent with the educational mission of the institution. Any departure from these standards may be subject to appropriate disciplinary actions, which could include dismissal from SLCHS.

Infractions include but may not be limited to the following:

  • All forms of dishonesty, including cheating, plagiarism, knowingly furnishing false information to the institution and forgery and alteration or use of institutional documents of identification with intent to defraud

  • Intentional disruption or obstruction of teaching, research, administration, disciplinary proceedings, or other institutional or host activities

  • ·         Physical abuse, verbal abuse, threats, intimidation, harassment, coercion, and/or conduct that threatens or endangers the health or safety of any person

  • ·         Rape, including acquaintance/date rape, and sexual assault in any form. Behavior or activities that endanger the safety of one’s self or others

  • ·         Vandalism, intentional damage, destruction or defacement of institutional/host property or the property of any person while on institutional or host premises

  • Attempted or actual theft of institutional or host property or the property of any person while on institutional or host premises

  • Possession, use or distribution of any controlled substance or illegal drug, or drug paraphernalia

  • Illegal use, possession or distribution of alcoholic beverages. Theft or other abuse of computer time, files or equipment

  • Indulging in lewd and indecent behavior in public

  • Disturbing the peace by making unreasonable noise, which includes but is not necessarily limited to the use of mechanical and amplifying equipment

  • Failure to comply with the directions of the institution or host officials, including police officers and other staff or faculty acting in the performance of their duties

  • Failure to adhere to established in-house regulations when properly publicized by the responsible program officers, particularly when they concern subjects such as health, safety, building operations, and standards of behavior

  • Any actions that tend to discredit or injure the institution or host institution. Aiding or abetting any conduct described above

  • In addition to the above stated conduct, students studying through Saint Luke’s College assume an important personal obligation to conduct themselves in a manner that is compatible with local laws and regulations. The student is responsible to know and comply with all of the rules and expectations of the mission trip program and host institution regarding student conduct

Disciplinary Action

The student’s conduct while engaged in a travel experience may be subjected to disciplinary action by Saint Luke’s College if the alleged conduct violates the institutions expectations for student conduct and academic responsibility. The following disciplinary actions may be taken:

  • The travel planning faculty will notify the President/Dean of the alleged offense. A decision in regard to disciplinary action for the student will be made in consultation with the faculty/staff, President/Dean and President of Saint Luke’s College which can include financial implications, withholding of transcript, or dismissal from Saint Luke’s College with no refund of tuition or other program related costs.
  • The student will be asked to attend a meeting with the above stated offices to discuss the alleged offense. After a decision is made another meeting will be held, if deemed necessary.
  •  If the student participates in illegal activity while traveling as a representative of Saint Luke’s College he/she will be solely responsible for any legal action that may be taken against him by local governments and authorities, for which neither Saint Luke’s College nor the U.S. government or agencies may provide assistance. The institution or host institution may terminate the student’s participation in the student travel program if the student engages in actions endangering self or others or jeopardizing the success of the program.

Payment Plan

Students who enroll in College student travel programs will pay the full cost of tuition for the course (if required).

Other costs such as air travel or in-country costs are not included in the tuition for the program. It is an additional cost, which varies depending on the trip. The payment for those costs is typically paid directly to the airline or organizing institution. To find out what those costs will be, please contact the faculty member organizing the trip.

In some instances students may have additional financial aid eligibility that may cover the cost of the trip. To learn more about this please contact the Financial Aid Administrator.

Cancellation Policy

As Saint Luke’s College makes financial commitments (deposits, airline reservations, etc) on your behalf well in advance of the program start date, refunds can only be made in accordance with the terms listed below.

1. A student who drops/withdraws from the course will receive tuition refund in alignment with the refund policy listed in the catalog

2. Program fees can only be refunded prior to commitment of airline reservations.

3. Any program deposit paid by the student is non-refundable at any time. Note: All voluntary cancellations must be made in writing to the Saint Luke’s College Mission Trip faculty.

4. In cases where Saint Luke’s college is forced to cancel or suspend a program or in the case of serious documented illness the following refund policies will be applied:

  • If the program has not yet begun, all funds will be refunded.
  • If the program has begun, Saint Luke’s College will refund any portion of the student’s expense (excluding travel expenses) that has not been used or committed.
  • Note: Cancellation or suspension of any program will result if (1) the United States Department of State issues a travel warning advising U.S. citizens not to travel to a particular country or, if in country, to leave, or (2) Saint Luke’s College deems it necessary to cancel or suspend the program for any other reason. Any serious illness that causes a student to withdraw must be documented by a licensed U.S. physician with notification sent to the Saint Luke’s College student travel planning faculty.

Travel Insurance

Since travel expenses (including airplane tickets & other means of travel) are not paid to Saint Luke’s College nor is Saint Luke’s College responsible for paying these fees, Saint Luke’s College strongly recommends purchasing Travel Insurance. This will protect you if cancellation or suspension of any program results from the United States Department of State issues a travel warning advising U.S. citizens not to travel to a particular country or, if in the country, to leave. Please contact your travel agent for more details.

Safety Issues

Safety is often a concern to students and their families when deciding to participate in travel experiences outside of the U.S. The following website gives helpful information on safety issues and may answer questions you and your family have about traveling or studying in another country – http://travel.state.gov

Disciplinary Policy

Section 1: Notice of Disciplinary Action

The college will provide students with written notice of any disciplinary action for academic and/or nonacademic misconduct pursuant to the Code of Academic Integrity. Such notice will be delivered to the student by (1) Saint Luke’s College e-mail and (2) mailing the notice to the student by registered mail to the student’s last known address. Such notice will be delivered within a reasonable time after the College first learns of the conduct-giving rise to the disciplinary action. The notice to the student will include a brief written statement of the facts serving as the basis for the disciplinary action.

Section 2: Student’s Opportunity to Contest the Disciplinary Action and the Facts Serving as Basis for Disciplinary Action

If the student disagrees with the college’s disciplinary action pursuant to the Code of Academic Integrity above, the student may contest the disciplinary action by contacting the President/Dean. To contest disciplinary action, the student must give written notice to the President/Dean stating the reason or reasons that the student believes the disciplinary action was improper or unsupported by facts or College policy within five college business days of the date of the notice to the student, as set forth in Section 1 above. The student also may dispute the facts that serve as the basis for the disciplinary action. The student must submit a written statement explaining the reasons that the student contests the facts serving as the basis for the disciplinary action. This statement must be delivered to the dean of the academic program within five College business days of the date of the notice to the student set forth in Section 1 above.

Section 3: Notice of Final Decision

Notice of final decision by the President/Dean shall review the information presented by the student pursuant to Section 2 above and determine whether to overturn the original decision to discipline or discharge the student. The President/Dean’s written decision will be delivered to the student by (1) Saint Luke’s College e-mail and (2) mailing the written decision to the student by registered mail to the student’s last known home address. Such decision shall be delivered to the student within 15 College business days following the receipt of the notice set forth in Section 2 above.

Section 4: Appealing the Decision

Appeal of the Academic's Dean’s Decision. If the student disagrees with the final decision of the President/Dean, the student shall have the opportunity to appeal the decision. To appeal the President/Dean’s decision, the student must submit written notice of the appeal to the President within five College business days of the date of the President/Dean’s final decision pursuant to Section 3 above. The President will appoint a committee which shall consist of the following membership: three faculty members and two members of the Student Services staff. All actions by the committee shall be by majority vote. The Committee shall review all information presented to it, and determine whether or not to overturn the decision of the President/Dean. The Committee’s written decision will be delivered to the student by Saint Luke’s College e-mail and mailing the written decision to the student by registered mail to the student’s last known home address. Such decision shall be delivered to the student within 15 College business days following the receipt of the notice set forth in Section 2 above.

Academic Resources

Academic Advisement

The Academic Advisement Program is administered by the Registrar. All students are assigned an academic advisor upon admission to the college. College faculty serve as academic advisors. Academic advisors maintain contact with the student throughout the program. Students are encouraged to schedule individual academic advisement conferences upon admission to the program, during the preregistration period each semester and as needed.

Advisement Program

The Academic Advisement Program is directed toward assisting students with accomplishment of the following goals throughout their program of study:

  • Development of suitable educational plans, which are compatible with career goals and program requirements
  • Selection of appropriate courses and other educational experiences
  •  Interpretation of program requirements, policies and procedures
  • Student awareness of available educational resources
  • Evaluation of student progress toward established goals
  • Referral to and use of College and community resources

During the initial academic advisement conference, an official program of study is developed. This program of study is kept by the advisor and a copy will be given to the student.

Subsequent to the development of the official program of study, the following procedure is recommended:

  • The student may make an appointment with their academic advisor to discuss courses desired, future plans and review the official program of study
  • The student will proceed to register at the appropriate date and time

Note: Throughout the program, a student may request a change in academic advisor by petitioning the Registrar.


Nursing students have extensive opportunities to learn in the state-of-the-art Simulation Center, featuring two fully simulated hospital rooms, one fully simulated birthing room, three control rooms, three debriefing rooms, and a ten-bed skills lab where students practice clinical skills. The Simulation Center promotes interactive learning through small groups that facilitate improving communication skills and teamwork.

Simulation is an active teaching strategy that combines technology with traditional clinical learning experiences. Simulation offers a safe, controlled learning environment for students to practice problem solving and psychomotor skills extensively with high-fidelity manikins prior to actual patient encounters. Simulation is the platform for students to integrate concepts and theory with clinical skills, through guided, standardized experiences.

This student-centered learning approach prepares nurses to provide competent care in today’s high-tech, complex health care environments. Simulations involve all fidelity adult, child, and infant manikins as well as standardized patients, or human actors.

Objectives of Simulation include:

  • Facilitating teamwork
  • Promoting patient safety
  • Promoting clinical reasoning and ability to ‘think like a nurse’
  • Building knowledge, skills, and professional attitudes
  • Acquiring transferrable skills
  • Preparation to work in complex environments
  • Encounters with high-risk, low-frequency patient events

Peer Mentoring

First year nursing students have peer mentors available to work with them on their courses. The program provides for mentors to be available one-day a week in the Learning Resource Center, the skills lab, and for individual support.

Course Learning Management Platform

The Course Learning Management platform, Desire2learn (D2L), websites is provided for courses. Faculty may utilize these websites for posting course resources and assignments, student communication, test administration, and/or posting grades. Additional textbook resources such as student test banks, animations, and case studies, are also accessible via these course websites on the learning management system.

Appeals and Petitions

Academic Petitions

The student may petition the Curriculum Committee for either an exemption from a specific College academic policy or to request a Leave of Absence. 

Procedure for the Student

1.    Obtain the form from the registrar’s office or the academic advisor

2.    Contact academic advisor to discuss the situation, obtain assistance with completion of the petition, and discuss the rationale for the petition

3.    Complete the form, have the lead teacher complete their section and return the form to the academic advisor for submission to the committee chair two weeks prior to beginning of the next semester (forms may be distributed and submitted via e-mail)

4.    Complete one form for each request or each course for which an exemption is requested

5.    To petition for a leave of absence complete steps one and two above

The advisor will submit the form to the Chair of the Curriculum Committee

Procedure for Academic Advisor 

1.    Meet with the student to discuss the situation and provide guidance for further action

2.    Assist the student in the completion of the petition and meeting the submission deadline. Be certain the rationale for the request is sufficiently detailed, and that the rationale is complete and individualized

3.    Direct the student to discuss the request with the faculty member teaching the course if this is appropriate. Encourage relevant comments by the student and/or faculty member regarding this discussion

4.    Include additional information or comments relative to the student’s request

5.    Sign the petition. The academic advisor’s signature indicates they have met with the student to discuss the petition but does not indicate their approval of the petition

6.    Submit the completed petition to the Chair of the Curriculum Committee at least three weeks prior to the beginning of the next semester

Procedure for the Chair of the Curriculum Committee

1.    Distribute the completed Petition Form to all members of the Committee with the exception of the student representatives.

2.    Notify the student of the Curriculum Committee’s decision via e-mail, requesting acknowledgement of receipt.

3.    File a copy of the completed petition and the email notification to the student in the academic petition notebook.

4.    Notify the following people of the decision of the Curriculum Committee:

  •  President/Dean
  • Course lead teacher
  • Academic advisor

Procedure for the Curriculum Committee

1.    Review the petition and gather additional information related to the petition if needed.

2.    Make a decision by vote concerning the action to be taken.

Student Appeal 

The student may appeal the Committee’s decision to the President/Dean within five working days after notification via email. The President/Dean will consider the petition in the event of an appeal by the student. 

Appeal of a Course Grade


A student may appeal a final course grade. The final grade in a course is based on course objectives and grades for assignments, experiences, and exams within a course. The assessment of learning and assignment of grades is the responsibility of the course instructor(s). Final grades are to reflect the work completed during the semester in which the student was enrolled in the course. If the student believes the grade reported by the instructor is unfair or if there is a dispute between a student and the instructor over the assessment of work completed in a course, the student has the right to appeal the grade.

Informal Process

The first step in attempting to resolve such a grade disagreement is for the student to meet directly with the instructor to review the students’ performance in the course. Although a student may request that the instructor reconsider a grade, such reconsideration is at the instructor’s discretion and only if there is a compelling reason to believe the original grade was based on a seriously inaccurate assessment of the student’s work. If the grade dispute remains unresolved after consultation with the course instructor involved, the student should then attempt to resolve this with the lead teacher of the course if this person is different from the instructor in question. If resolution cannot be achieved at this state, the student may continue to the next formal grade appeals process.

Formal Process

Grade appeals must be submitted in writing to the Curriculum Committee Chair within ten working days of the end of the semester in which the student completed the class. Such an appeal must include whatever documentation the student deems appropriate to support the request.

The Chair of the Curriculum Committee will call a Grade Appeals Committee which will be comprised of the Chair of the Curriculum Committee, two faculty members, two students, and one student services representative. All members of the called Grade Appeals Committee will be unbiased parties and therefore will not be affiliated with the course under discussion. The student’s academic advisor will be notified, and can help support and counsel the student, but will not serve as a member of the committee.

Once a letter for the grade appeal has been received from the student, the Chair of the Curriculum Committee will request information from the lead instructor of the course to explain and document the basis used for determining the student’s course grade. All written materials will then be reviewed by the Grade Appeals Committee and a decision regarding the appeal will be made.

The student will be notified through his/her school email, and may accept the Grade Appeals Committee’s decision or make one final appeal to the President/Dean within 10 working days of the Committee’s decision.

The President/Dean will review the recommendation of the Grade Appeals Committee and the appeal submitted by the student and will make a final decision to either accept the Grade Appeal Committee’s decision, or to change the course grade. This will then end the Grade Appeals process. The President/Dean will notify, via College email, the student, the Chair of the Grade Appeals Committee, the Registrar and the lead faculty of the course of the final decision. If the decision is made to overturn the course grade, the new grade will be recorded by the Registrar, not the course faculty.

If the student receives a failing grade in the course in which the grade is being appealed, they may not progress if the course in question is a prerequisite to the future courses. The student also may not be dismissed from the college during the grade appeal process.

Grievance Policy

A grievance is defined as any situation affecting the status of a student in which the student believes his/her rights have been compromised or denied because of an erroneous or arbitrary interpretation or application of rules. Student formal appeals and grievances are reviewed by the Saint Luke’s College Admission, which recommends the disposition of the grievance to the President/Dean for review and final decision. In addition, this Committee reviews and acts upon all cases of academic or nonacademic misconduct as described. The following procedure is available to any student should a grievance arise between a student and a faculty member or other person (hereinafter called the involved party or parties) pertinent to the student's program of study.

Note: Issues involving grades in a particular class should be attempted to be resolved between the course instructor and the student, and will normally not be considered grounds for grievance. Students should make every attempt to resolve any disputes regarding academic matters with the faculty involved. Students should follow this order of contact when disputes are not resolved at the level of the individual teacher:

Make an appointment with the lead teacher; if not resolved,

  • Make an appointment with the Dean
  • Exceptional circumstances must be evident for grade matters to fall within grounds for grievance and be approved for formal review and requires agreement of the President/Dean and Registrar.

Should a grievance exist, it is the student's responsibility to follow the proper sequence in the Grievance Procedure.

Exhaustion Phase: I. Preliminary Resolution Efforts

A.    The student will make a good faith effort to resolve the conflict with the involved party within five academic days of the incident. The student is to meet with or make an appointment with the involved party to discuss the incident. The goal of this meeting is to agree upon a resolution to the incident.

B.    In the event that no resolution is found, the student should attempt to resolve the conflict with the lead teacher of the course (if not already done with the first meeting). This meeting should be held within three academic days of the first meeting.

C.    In the event that no resolution is found between the student and the lead teacher, or in the event that the course does not have a lead teacher, or the lead teacher is the object of the grievance, the student should attempt to resolve the conflict with the President/Dean. This meeting should be held within three academic days of the student and involved party meeting or within three academic days of the student-lead teacher meeting, according to the particular case.

D.    If the conflict fails to be resolved after steps A-C, and the student wishes to pursue the grievance further, the student will have the opportunity for a hearing before the Admission Committee as follows:

Grievance Phase: II. Procedure

Throughout the entire Grievance process both involved parties have procedural guarantees as outlined. It is required that all steps be carried out within the prescribed time limits. Failure to do so on the part of the student may negate the grievance. There are four steps:

Step I

The student will submit a typed statement of the Grievance complaint to the President/Dean of the academic program within five academic days of conclusion of the steps of Exhaustion.

Upon receipt of this statement the President/Dean will:

A. Notify the student(s) of the right to select a faculty advocate. In the instance of a grievance filed by a student group, the student group may be represented at the meeting referenced below by no more than two currently enrolled Saint Luke’s College students, and these students may be accompanied by a faculty advocate. These individuals will have no vote in the Committee decision. The role of the faculty advocate is to support the student(s) in regard to procedural and/or substantive (relating directly to the allegation) areas. It is the student's responsibility to contact the advocate and obtain his/her consent to serve as an advocate;

B. Forward the Grievance complaint to the Chairperson of the Admission Committee. If the involved party is the Chairperson, the President/Dean will forward the complaint to the Chair of the Nursing Faculty who will appoint a replacement chairperson for the hearing.

C. Forward a copy to the involved party (ies).

Step II

The Chairperson of the Admission Committee will schedule a meeting of the committee and all involved individuals to hear the grievance. Membership of this Committee may include an Administrative representative from the College if deemed appropriate to the situation. Substitutes for this committee can be appointed by the Chairperson as deemed necessary for reasons of conflicts of schedule or interest.

The student has a right to an unbiased tribunal. If the student perceives that there is a potential conflict of interest with any member of the committee, a specific written declaration of this potential conflict of interest should be presented to the Chair of the Nursing Faculty Senate. If the Chair of the Nursing Faculty Senate agrees about the potential conflict of interest, he/she will appoint a replacement from the appropriate category (student representative or faculty member of the committee).

The meeting will be scheduled no later than 15 academic days following the Admission Committee's receipt of the Grievance. The Chairperson of the Admission Committee may extend this time period for extenuating circumstances only. The Chairperson will initiate communications with the student and involved party within five academic days of the time that the Grievance is filed with the President/Dean to set the hearing date. The chairperson may seek advice on procedural matters about the grievance from the President/Dean or College attorney.

Step III

The purpose of the Admission Committee is to gather pertinent information in a fair and impartial manner and to recommend to the President/Dean an appropriate course or courses of action. Within three (3) academic days of receipt of the meeting notification from the Chairperson of the Admission Committee, all involved individuals will provide the Admission Committee with:

1. A copy of any and all documentation regarding the issue that the student identified in the Grievance statement

2. Information regarding a declared documented disability if it is relevant to the issue identified by the student in his/her grievance statement

3. The names of witnesses to the conflict. The student and the involved party will be responsible for notifying their witnesses of the date, time and place of the meeting in which they are to testify. Prior to the meeting of the Admission Committee, the student and the involved party will be provided a list of the members on the Committee, and the opportunity to review all of the documentation and the list of witnesses submitted to the Admission Committee by all involved parties. In the event that the documentary evidence or the names of witnesses are not available by the deadline, both parties will be given time at the beginning of the proceeding to review the material submitted. All parties will be invited to be present during the meeting in which the student's Grievance is addressed. Witnesses may be present only during the time that their testimony is required. However, the individual against whom the grievance is filed is not required to give evidence and will be so informed at the beginning of the proceeding. The role of the advisor during the hearing process is to support the student. This advisor may not question any witnesses or hearing members.

The process of the hearing will progress as follows:

1. Opening Remarks by chair:

a.    Purpose of convening to hear grievance brought by …

b.    Official record of proceedings will be the tape recording

2. Introductions

a.    State name, role (grievant, advisor, involved faculty, committee member), and level represented (junior, senior)

3. Due Process (Chair to explain exhaustion of steps leading to the hearing phase.)

4. Procedure (Chair to explain items below.)

a.    Role of the chair

b.    May consult with Office of Student Services/Registrar

c.     May consult with legal counsel

d.    Witnesses present only during testimony

e.     Involved faculty/party not required to give testimony or evidence

5. Confirmation of no conflict of interest

6. Statement of confidentiality to be read to each new party to the hearing

7. Chair to ask about any questions before hearing the grievance

8. Presentation of the grievance and testimony by student

9. Questioning of student by involved party

10. Questioning of student by Admission Committee

11. Testimony of witnesses for the student

12. Questioning of witnesses for the student by involved party

13. Questioning of witnesses for the student by Admission Committee

14. Chair dismisses each witness and calls for the next

15. Presentation of testimony by involved party if party desires (optional)

16. Questioning of involved party by student

17. Questioning of involved party by Admission Committee

18. Testimony of witnesses for the involved party

19. Questioning of witnesses for the involved party by student

20. Questioning of witnesses for the involved party by Admission Committee

21. Presentation of counter evidence by student (optional)

22. Presentation of counter evidence by involved party (optional)

23. Any hearing panel member may ask final questions (if any) of either party, if desired

24. Summary by student

25. Summary by involved party

Closure of hearing by the Chairperson

Minutes of the proceeding will be recorded. All participants will maintain strict confidentiality of the proceedings and outcome of the entire Grievance process. All records related to the proceedings will be collected by the Chair of the Admission Committee and secured in the Office of Registrar for eight years. All photocopied material (other than that required for archiving) will be shredded immediately after the hearing. Committee deliberations and final decision will be made in closed session. The vote for the final decision will consist of a simple majority of the voting members. The voting members consist of all committee members except the chairperson, who may vote in case of a tie. The committee will base all decisions upon all of the evidence before the committee and known to the involved parties. After all evidence has been heard, the Admission Committee will prepare a written summary of the hearing, including the final decision on the grievance and the recommendation. The Admission Committee will forward the document to the President/Dean within three academic days after completing deliberations. The committee will not convey this decision or the recommendations to the student because the committee's recommendations are only advisory.

Step IV

The President/Dean may implement or reject the recommendations of the Committee. The decision of the President/Dean shall be final and not subject to further appeal. The President/Dean will notify the involved party and the student in writing of his/her decision on the matter by certified mail. This should normally take place within five academic days from the time the President/Dean receives the Committee's summary and recommendation. The student has the right to continue class as scheduled until such time as the President/Dean's letter, containing the final decision, is received.

Learning Accommodations

Section 504 and ADA Accommodations Policy

Saint Luke’s College complies with Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act of 1990, as amended. It is College policy to provide individuals with disabilities full and equal enjoyment of the services, facilities, and privileges of the College. Specifically, Saint Luke’s College does not discriminate on the basis of disability in its admission, recruitment, academics, housing, research, financial aid, counseling, employment assistance, and/or any other service, facility, or privilege available to students or potential students. Further, the College does not screen out, exclude, expel, limit, or otherwise discriminate against an individual seeking admission as a student, or an individual enrolled as a student, based on disability. Saint Luke’s College promotes an environment of respect and support for individuals with disabilities.

The College will make reasonable accommodations for individuals with disabilities as defined by applicable law. Reasonable accommodations may include reasonable modifications to College policies, practices and procedures where necessary for individuals with disabilities, unless doing so would alter requirements that are essential to the instruction being pursued or

to licensing requirements. The College will also provide necessary and reasonable auxiliary aids and services for individuals with disabilities. Further, the College strives to remove barriers for individuals with disabilities and to provide services, facilities and privileges to achieve equal opportunity for individuals with disabilities.

Examples of some of the reasonable accommodations the College makes available include, but are not limited to: Academic/Program Modifications; Access to Facilities; Classroom Access; Communication Access; Testing Accommodations; Information Referral; Priority Registration; and Parking.

Saint Luke’s College is committed to providing reasonable accommodations to individuals with disabilities. The professions for which the College offers programs, however, may have cognitive, sensory, affective, and psychomotor functional requirements that are essential for the delivery of safe, effective care. Thus, individuals must be able to meet these functional requirements, with or without reasonable accommodation in order to participate in College programs.

For example, the functional abilities that are essential to engage in the practice of nursing, and which are required to be met (with or without reasonable accommodations) to participate in the College nursing program derive from the list of Functional Abilities Essential for Competent Nursing Practice, developed by the National Council of State Boards of Nursing. Students and potential students should consult with the President/Dean’s office for information on the functional abilities essential to the practice of professions for which the College offers programs.

Requesting Accommodation

Any applicant, student, or other individual who believes a reasonable accommodation is necessary to enable such person to seek admission, enroll, or otherwise participate fully and equally in a College program is encouraged to contact the President/Dean to discuss any needs he/she may have. The President/Dean will consult with the individual, faculty, staff, and other departments as necessary in an effort to arrive at a reasonable accommodation.

It is the responsibility of the student or potential student seeking accommodation to identify his/her condition and provide the requested documentation. Students seeking an accommodation will be scheduled for a confidential meeting with the President/Dean to discuss the student’s needs and complete an “Application for Services Form” as provided by the President/Dean. To obtain accommodations by the start of a semester, the student should meet with the President/Dean as soon as possible, preferably at least six weeks before the first day of classes or, if the accommodation relates to a specific class/es, before enrolling in the class/es. Such notice will allow students and the President/Dean a reasonable period of time in which to determine whether the requested accommodations are necessary, appropriate and effective, evaluate alternatives if appropriate, and to implement the resources for any necessary aid in a timely manner.

In addition to completing an “Application for Services Form” at the meeting with the President/Dean, the student will also need to present current documentation regarding the nature of the disability and any accommodations needed. The President/Dean will review the “Application for Services Form” and all documentation, with assistance of an outside medical professional if necessary. Documentation requirements are outlined further below. Reasonable accommodations are determined through the collaboration of the President/Dean, the student, faculty, individual departments, and outside professionals as warranted, with consideration for essential standards for courses, programs, services and activities, or status of facilities.

When a reasonable accommodation is deemed necessary, the President/Dean will develop a plan identifying the student’s disability, the circumstances for which accommodations are needed, and the reasonable accommodations recommended by the President/Dean. The plan will be distributed to those with a need to know to put any accommodation in place. Additionally, the President/Dean will contact individual faculty members to discuss, as necessary, the recommended accommodations and the process for implementation. Faculty are expected to assist with provision of accommodations when reasonable and necessary without compromise to essential elements of the course or evaluation standards. If agreed-upon accommodations are not implemented in an effective or timely manner, then the student is encouraged to contact the President/Dean.

Individuals seeking admission and progression to clinical courses, and graduation from Saint Luke’s College must be able to meet the physical and emotional requirements of the academic program. Individuals who pose a direct threat to the safety and welfare of others or to that of themselves may be denied admission, progression, or graduation. The College’s individualized assessment of an applicant’s or a student’s threat to the safety and welfare of self or others will be based on current medical evidence or on the best-available objective evidence that assesses the nature, duration, and severity of the risk and the probability that injury will occur.

Students who have concerns about the accommodations provided or not provided or who wish to submit a complaint about discrimination or harassment based upon disability should report their concerns to the President/Dean or to the President. The College endeavors to provide prompt and equitable resolution to student concerns.

Required Documentation

Saint Luke’s College relies on students to self-report impairments, conditions and disabilities as well as documentation from professionals in order to determine accommodations. Disability documentation from treating health care providers should conform to the following criteria:

1.    Documentation must be from a professional who has undergone appropriate and comprehensive training, has relevant experience and licensure appropriate to profession. Documentation must be current. If it is not, then the President/Dean will request current documentation and, if necessary, will provide references for health care providers, including the option of using the St. Luke’s Health System Student Assistance Program, or a referral to a currently licensed, professional provider of services (within or exteR.N.al to Saint Luke’s Health System), aligned to the specified need (i.e. counseling, testing, etc).

2.    Reports must be on letterhead and signed by the treating health care professional, including titles and license descriptors as appropriate. Additional documentation may be requested.

3.    Diagnostic statements must identify each condition, including ICD or DSM codes as appropriate, date/copy of most recent full evaluation, and dates/copies of additional evaluations.

4.    Current impact of the condition(s) described in a clinical narrative and through the provision of specific results from diagnostic procedures. As appropriate to the condition(s) and/or requested accommodation, include impact on major bodily functions (including but not limited to the functions of the immune system, cell growth, digestive, bowel, bladder, neurological, brain, respiratory, circulatory, endocrine, and reproductive functions), and functional impact on physical (mobility, dexterity and endurance), perceptual, cognitive (attention, distractibility, communication), and behavioral abilities. Descriptions should provide sense of severity, information on variability over time or circumstances, expected duration of impact, and potential triggers. Descriptions should also include any significant side effects of treatment that may impact physical, perceptual, behavioral or cognitive performance.

5.    Recommended accommodations, modifications and services. Recommendations should be logically related to the functional impact of each condition, to ensure equal access and opportunity at Saint Luke’s College. When connections are not obvious, they should be explained. The President/Dean may assist in the College’s evaluation of whether the accommodation is appropriate.

6.    Medical information provided by the student will be kept confidential to the extent possible, except that information may be shared as necessary to implement accommodations.

7.    To assist in ensuring disability documentation meets the above-stated criteria, it is suggested that the student provide their treating health care professional with a copy of this policy when seeking documentation.

Honor Code

An accommodation based on a student’s disability may relate to the administration of testing, examinations, or other course work. Students provided with such accommodations must continue to adhere to College honor statement. Failure to adhere to the honor statement may result in disciplinary action.

Leave of Absence

A student may petition the Curriculum Committee for a leave of absence due to extraordinary events. A leave of absence will not exceed two consecutive semesters, excluding summers. Only students who are in good academic standing (2.0 grade point average or above) at Saint Luke’s College are eligible to apply for a leave of absence.

1.            The petition to apply for a leave of absence must be signed by the student and their advisor.

2.            The petition for a leave of absence is forwarded to the Curriculum Committee.

3.            The student will be notified of the decision regarding the leave of absence via certified mail.

4.            If the LOA is granted, the student will receive a W for all enrolled courses.

5.            Students completing the required LOA procedure will be re-admitted to the college without re-application and fee.

6.            Students who fail to register for courses in the fall or spring semester immediately following the LOA will be required to re-apply to the college and pay the application fee.

Military Leave of Absence (MLOA)

A leave of absence from the college will be provided for students who are called to military service. Students granted a military leave of absence must register for the fall or spring semester immediately after completing service.

Examination Standards and Procedures Policy

Saint Luke’s College faculty and staff expect that student behavior is in accordance with the Professional Conduct Policy and the Code of Academic Integrity, meaning that students refrain from sharing or seeking information from unauthorized resources.

The following exam standards are followed in all courses.

1.    Any special needs or accommodations are to be communicated to the President/Dean at least six weeks prior to the first day of classes.

2.    All post-exam review sessions, if used, should be held during regularly scheduled class time only.

3.    Voluntarily student initiated content review sessions prior to exams may be held outside regularly scheduled class time.

4.    All exam sessions are limited to the regularly scheduled class time. No extended time either before or after the regular class time will be allotted.

5.    Personal belongings are to be placed in a secured location or under student chairs. No book bags, purses or other personal belongings are to be left outside of classrooms, in the lobby area, student union or other public areas.

6.    Students are to arrive on time and be prepared to take the exam at the starting time. Students are expected to take care of any personal needs prior to the start of the exam. If any unexpected needs arise during the exam, then it is the faculty’s discretion as to whether a proctor will accompany the student outside the exam room.

7.    Faculty reserve the right to allow or restrict the use of electronic equipment, such as calculators, PDA’s, laptops.

8.    Students are responsible for bringing their own sharpened No. 2 pencils to the examination. Students will be notified in advance by faculty if they will be responsible for other allowable items.

9.    All cell phones, pagers and other alarms are to be turned off.

10.  Students should be seated space between them.

11.  Students are to ensure that they have completed the entire examination including completing the SCANTRON prior to leaving the room. Students may not return to edit an exam after they have left the examination room.

12.  Students are not to congregate outside the examination room during the exam.

13.  Faculty reserve the right to question students regarding suspicious behavior, such as writing on hands or wearing hats.

If students or faculty have concerns regarding the administration or implementations of an exam, they should refer to related Professional Conduct Policy or Academic Appeals.

Latex Allergy Process Accommodation of Allergies

College faculty make reasonable efforts to screen new students for sensitivity and allergies, and to direct existing students who have developed a sensitivity or allergy related to the school environment, to seek the advice of a healthcare professional for treatment and evaluation of the feasibility of developing a plan for accommodation at the College. The student, in conjunction with their healthcare professional, will determine the allergen, identify signs and symptoms of exposure, identify risk of repeated exposure, and provide the college with professional recommendations of protection while in the learning environment.

Students are encouraged to report any signs and symptoms of allergies or sensitivities to their instructor promptly. The goals of clinical management of the student with allergies are to eliminate exposure whenever possible and to instruct in measures to treat symptoms.


Avoiding allergens is the best way to prevent sensitization and subsequent allergic reactions. Unfortunately, avoidance of an allergen may be neither possible nor practical in the current health care system. However, several ways exist to minimize exposure to allergens.

1.    Select products with low allergen content. If you are Latex Sensitive, use only powder free latex free gloves.

2.    Eliminate the unnecessary use of gloves. Wear gloves only when necessary to prevent exposure to body fluids or harmful chemicals.

3.    Open boxes of latex gloves should not be stored in places where latex sensitive or allergic workers may be.

4.    Wash hands thoroughly and promptly after using a product containing latex.

New Students

Potential new students will be screened for allergies during their admission process. The student will complete a questionnaire based on this screening. Their risk for developing a latex allergy or sensitivity will be assessed by College Employee Health Services and education provided as appropriate.

Continuing Students

Continuing students manifesting an allergic reaction within the Simulation Center will follow the steps outlined below prior to returning to the Simulation Center.

1.    Student will initiate a meeting with the President/Dean for evaluation of a Plan for Simulation Center Accommodation prior to further participation in any activity within the Simulation Center, including but not limited to simulation, pre briefing, debriefing, skills lab, and open lab sessions.

2.    Student will provide documentation by a physician of all known allergens, which shall include the physician’s recommendations for future allergen exposure within the Simulation Center, and the physician’s recommendations for accommodation and safety. The student will present this documentation in a timely manner.

3.    Saint Luke’s College will provide information on the types of environments and possible equipment the student will have contact with while in the Simulation Center. Upon student authorization, Saint Luke’s College will provide any additional information necessary to evaluate the environment and possible allergens through direct contact with the student’s physician.

4.    Upon receipt of physician documentation, Saint Luke’s College and the student will develop a detailed Plan for Simulation Center Accommodation for continued participation within the Simulation Center, or alternate learning experiences.

5.    Saint Luke’s College cannot guarantee a 100% latex-free environment given the prevalence of latex in a medical setting. Saint Luke’s College will make reasonable efforts to reduce latex exposure as much as possible. Supplies labeled ‘natural latex-free’ will be provided for the student. Saint Luke’s College cannot guarantee that any product labeled ‘natural latex-free’ is free of the oil-derivatives that comprise ‘synthetic latex’.

6.    Saint Luke’s College cannot guarantee prevention of an allergic reaction or the harmful effects thereof.

7.    Success of the Plan for Simulation Center Accommodation is dependent upon the student’s vigilance in preventing exposure to latex products, known irritants, and known allergens. Student is accountable for maintaining use of latex-free equipment and supplies, and abiding by the criteria outlined in the Plan.

8.    The Plan for Simulation Center Accommodation will be re-evaluated prior to the beginning of participation within the Simulation Center each semester for the remainder of the student’s enrollment at Saint Luke’s College, and in the event of any and all future allergic reactions. Student is responsible for adhering to the criteria of the Plan.

9.    Saint Luke’s College will distribute the Plan for Simulation Center Accommodation to all faculty and staff involved in activities within the Simulation Center, as well as clinical activities in outside facilities. The student is responsible to identify any additional persons that should be informed of the plan.

10.   In the event the student manifests signs and symptoms of distress on Saint Luke’s College premises, as determined by the faculty and staff of Saint Luke’s College, 911 will be called to initiate Emergency Medical Services. All medical costs incurred will be the responsibility of the student. Saint Luke’s College does not dispense medications, and is not equipped or licensed to provide medical care.

11.   Student is responsible to disclose any and all further allergic reactions, additional sensitivities, and/or any health status changes requiring modification of the Plan for Accommodation.

Online Class Policies

Administrative Drop from Online Classes

Participation in class discussions and posting is critical for success in an online course. In order to facilitate an online environment that encourages learning and decreases disruption, students who fail to meet minimum course participation requirements may be administratively dropped from the course.

The course instructor may initiate the administrative drop process if either of the following situations occurs:

  • The student does not post or otherwise participate in online class by the end of the first week* of the semester, regardless of the number of visits to the course website.
  • The student does not post or otherwise participate in online class discussion for two consecutive weeks* anytime during the semester, regardless of the number of visits to the course website.

Student Verification for Distance Education

The College policy on Student Verification for Distance Education ensures that a student who registers in a distance education course is the same student who participates in and completes the program and receives academic credit for the course.

Access to Online Courses

Students will have access to the learning management system just before the class begins. The SIS writes the add/drop records to the LMS nightly, ensuring only those students enrolled in a course have access to that course. The student is required to use a username plus their self-created password to gain access to mySLC portal which is the gateway to distance education courses and to a number of the Saint Luke’s College web-based services and resources. Those accounts are created by Saint Luke’s College at the time a student is admitted into the program. In courses delivered through video-conferencing, the instructor will take attendance for every class meeting.


• Learning Management System (LMS) – Empower, Courses, Desire2learn

• Student Information System (SIS) - Empower, Empower

• Information Technology (IT)

Identity Verification

As part of the admission and registration process basic personal information is obtained on each applicant. A unique college ID number is assigned to each student and that student is issued a photo identification badge. The photo is part of their student record in Empower and can be accessed by course faculty.

Student Responsibility

All Saint Luke’s College students must abide by the College’s Professional Conduct policy and sign the Code of Academic Integrity Pledge which states, “I will not misrepresent another’s work as my own, fabricate work, nor will I give, receive or tolerate unauthorized aid.” All students are responsible for adhering to policies and may be disciplined for violations including dismissal from the college. Failure to read and comply with the College requirements does not exempt a student from responsibility to adhere to the College’s policies and procedures.

NCLEX-RN® Application Testing

Important websites and resources to review and explore include:

NCLEX-RN® website: https:/www.nscbn.org/nclex.htm

  • See table for students/candidates resources
  • Briefly review the NCLEX-RN® Test Plan/consider your strengths and areas of weakness
  • Review NCLEX-RN® Fact Sheet

NCLEX-RN® website is at Pearson VUE: http://www.pearsonvue.com/nclex

  • Includes candidate booklet and tutorial, review these
  • Select a location site to register to take the NCLEX-RN® exam (over 200 sites available to take the exam)

Application form

Candidate MUST submit an application for licensure to the state Board of Nursing where you wish to be licensed.

Complete a state Board of Nursing Licensure by Examination Application. Once the application and accompanying documents are received they will be reviewed by the state Board of Nursing. If all the requirements on the application are met the state Board of Nursing will immediately notify Pearson VUE.

Pearson VUE will contact the candidate via the email address on the application for licensure. Once a candidate has been contacted by Pearson VUE, they can then register for the exam.

Application forms for Missouri State Board of Nursing (other states may have different requirements)

  • Application must be completed in black ink and in student's own handwriting.
  • Applicant must meet eligibility requirements.
  • Section V– Affidavit is to be notarized by notary public.
  • Applicant must have attached 2” x 2” signed photograph (recent photo of face)
  • Applicant must have President/Dean’s signature and school seal affixed to application
  • Criminal background checks. Information will be provided on the instruction letter accompanying the application. Expect a fee for the background check.

The Process

    1. Prospective graduates will receive an application pack consisting of:

  • An Application for License as a Registered Professional Nurse by Examination;
  • A letter of instruction for completing application for an R.N. license by Examination; and
  • A transcript request form


2. The application and transcript request form must be completed and returned by the date provided for administrative processing.

    3. Applications will be mailed to the Missouri State Board of Nursing. The Transcript Request form will be given to the College Registrar

    4. Official transcripts will be mailed to the Missouri State Board of Nursing or to a student’s designated State Board of Nursing

    5. The Board of Nursing will declare the candidate eligible to test and notify Pearson VUE. Then the candidate will be notified of Authorization to Test (ATT) by the State Board of Nursing. The fee for NCLEX-RN® exam is $200

    6. Scheduling the Exam

  • Plan on testing for up to a maximum of six hours
  • Make appointments to test immediately after receiving the ATT even if plans are not to test immediately as test centers fill quickly
  • Tests are administered and approved Pearson Professional Center site

NCLEX-RN® Readiness

Traditional B.S.N. graduates must successfully pass the NCLEX-RN® in order to begin professional nursing practice as a Registered Nurse. NCLEX-RN® readiness is an outcome of engagement in a quality curricular program of study, knowledge acquisition and retention, and the development of analytical problem-solving skills.

Success on formative and summative standardized tests designed to assess NCLEX-RN® readiness is correlated with success on the NCLEX-RN® The ATI (Assessment Technologies Institute) will be utilized the curriculum in order to provide formative and summative assessment of NCLEX-RN® readiness and customized remediation plans.

Test results for each of these assessments will identify the specific content areas in which the student demonstrated strengths and weaknesses. Links will be provided for each identified area for remediation. From these links students are able to review related content and practice application of concepts to practice test items.

Additionally, specialty and comprehensive practice tests and case studies are provided. Access codes for these additional resources are provided to students at the beginning of their program of study.

Graduation Information

Commencement Honors

The Bachelor of Science in Nursing degree is conferred upon those individuals who have completed the requirements for graduation during the current academic year. Graduates making no grade lower than a C in any course as recorded on the transcript and earning a cumulative grade point average in the following categories will be recognized:

●      3.90 or above will graduate Summa Cum Laude

●      3.75 to 3.89 will graduate Magna Cum Laude

●      3.50 to 3.74 will graduate Cum Laude

Student Excellence Awards

Recognition of Saint Luke’s graduates is given in the following areas of excellence:

●     Academic Excellence, to the person in each graduating class with the highest cumulative grade point average

●     Clinical Excellence, to the person in each graduating class who demonstrates the highest clinical performance as determined by faculty

●     Professional Excellence, to the person in each graduating class who demonstrates high potential for the profession of nursing including being a mentor to peers and a client advocate as determined by faculty

Academic Requirements for Graduation

Upon recommendation of the faculty, the College will confer the degree of Bachelor of Science in Nursing upon students who have fulfilled the following requirements.

●     Completion of the 124 hours of the required program of study for the B.S.N. degree

●     Completion of the 61 semester hours of nursing coursework within four years of enrollment at Saint Luke’s College

●     A cumulative grade point average of 2.0 with no grade below C counting towards graduation

●     B.S.N. students must earn a minimum of 38 credit hours from Saint Luke’s College and R.N. to B.S.N. students must earn a minimum of 30 credit hours to receive a degree from Saint Luke’s College

Additional Requirements for Graduation

●     Students must make satisfactory arrangements for all financial obligations to the College

●     All books, supplies, and equipment belonging to the College must be returned prior to graduation

Eligibility for Licensure

Graduates of the B.S.N. program are eligible to apply to take the National Council Licensure Exam for Registered Nurses (NCLEX-RN®). Eligibility of the graduate to take the NCLEX-RN® and therefore become licensed as a registered professional nurse is determined by the state in which the graduate applies for registration.

Completion of the Saint Luke’s College B.S.N. curriculum does not guarantee eligibility to take the NCLEX-RN®.

The Missouri State Board of Nursing outlines specific criteria for licensure applicants in the State of Missouri Nurse Practice Act (2001). Chapter 335.066 (1-15) outlines grounds for denial, revocation, or suspension of licensure indicating that the Missouri State Board of Nursing may refuse to issue a license to applicants who have been convicted of a crime involving unlawful use or possession of any controlled substance, any offense involving moral turpitude, use of fraud, deception, misrepresentation of themselves, or any other condition outlined by the Nurse Practice Act.

Posthumously Awarded Degrees

Saint Luke’s College may recognize may recognize the achievement of students who have died, by awarding degrees posthumously when the student has completed enough work toward earning the degree.


Eligible Student: A deceased student who the Faculty or Chief Academic Officer (or designee) determines has completed enough credits to be awarded a degree posthumously.

Posthumous: Following or occurring after one’s death.


The Saint Luke’s College of Health Sciences Faculty and/or Chief Academic Officer determine that a deceased student has completed sufficient coursework to earn a degree they have the authority to grant the degree posthumously. The Faculty or Chief Academic Officer (or designee) may bring forth a student’s name to be granted the degree posthumously. When the decision is made to award a degree, the Chief Academic Officer will notify the Registrar and the information is placed in the student’s permanent record. The degree will be awarded at the next Commencement or will be presented to the student’s family in an appropriate setting.

Course Information

Course Grading System

The grading system of the college is based on a 4.0 scale. Course grades are recorded according to the following system.

Points per Semester Credit Hour




























Withdrawal without assessment


Associated with N342







Grade Rounding Policy

Saint Luke’s College of Health Sciences will not round midterm or final grades.


I. At the midterm of the semester, designated by each year’s Course Calendar, the grade will be assigned in accordance with the Saint Luke’s College of Health Sciences Course Grading System. The midterm grade will be recorded in mySLC with:

All course work resulting in 90.00-100% recorded as an A

All course work resulting in 80.00-89.99 % recorded as an B

All course work resulting in 75.00-79.99 % recorded as an C

All course work resulting in 67.00-74.99 % recorded as an D

All course work resulting in 0-66.99 % recorded as an F

II. At the end of semester, designated by each year’s Course Calendar, the grade will be assigned in accordance with the Saint Luke’s College of Health Sciences Course Grading System. The final grade will be recorded in mySLC with:

All course work resulting in 90.00-100% recorded as an A

All course work resulting in 80.00-89.99 % recorded as an B

All course work resulting in 75.00-79.99 % recorded as an C

All course work resulting in 67.00-74.99 % recorded as an D

All course work resulting in 0-66.99 % recorded as an F

Academic Honors and Awards

Each semester full-time students with a grade point average from 3.5 to 4.0 qualify for one of the following academic honors.

·         The President's List includes students who achieve a 4.0 semester point average.

·         The President/Dean's List includes students who achieve a semester grade point average between 3.5 and 3.99.

Class and Lab Absences

In the event of an absence, students are responsible for material presented and for any announcements made regarding changes in schedule, content, location, or similar information. Individual course policies regarding instructor notification, tardiness, coursework makeup provisions and any associated grade penalties are determined by faculty for each course (see course syllabus).


B.S.N. students compile an ePortfolio throughout the program in preparation for job acquisition.

Faculty will identify a minimum of one artifact per course for students to add to an ePortfolio.

  • Students will purchase a flash drive at the beginning of the baccalaureate nursing program to store electronic files for their ePortfolio. Flash drives will be made available for purchase through the College bookstore.
  • Faculty will identify in the course syllabus the artifact(s) most representative of the course objectives students should add to the ePortfolio.
  • Students are encouraged to create a folder on their personal computer as a back-up for their ePortfolio.
  • Faculty are not responsible for evaluating the progress of student ePortfolios, but a written student reflection on the learning value of the artifact is encouraged.

Grade Reports

Grade reports are available on mySLC at the end of each semester. Academic advisors are informed of an advisee’s achievement. 

Grade reports may be sent to students at their permanent address upon request.

Midterm Grades

The midterm grade policy was established to notify students of their academic progress and provide them this information while there is time to improve on their performance if needed before a final grade is assessed.

Midterm grades are entered into Empower. This is the notification to the students. If a student desires a meeting with the teacher or their advisor they should contact the appropriate person.

The responsibility for counseling and interventions associated with grade performance is the responsibility of the student. Guidance may be given at the request of a student. A student success plan is an option but not a required form to be completed for the student by either the course instructor or the student’s adviser.


1. At midterm of any course greater than 5 weeks the midterm grade will be entered into Empower by the lead teacher.

2. No additional notification to the student is required.

3. The student has the responsibility to set up any appointments with the instructor or their advisor to discuss options.

4. The instructor or adviser has the option to collaborate with the student and complete the Student Success Plan form. This does not become a part of the student’s permanent record but may be retained by the faculty and/or adviser for future reference.

Incomplete Grade Policy

A student must be in satisfactory standing in a course to be eligible for an Incomplete. A student cannot enroll in a course if he or she has an Incomplete grade in a prerequisite course.

A grade of I may be given at the discretion of the course faculty when all course requirements have not been met and there is reason to believe that the student will be able to complete the work within the time specified by the instructor. The Incomplete grade will be changed to an F grade if the required work is not completed by the due date determined by the instructor or no later than the end of the following semester including summer semester.

An “Incomplete Course Grade Form” must be completed by course faculty and a copy given to the student, the President/Dean, student’s advisor and the registrar. The course faculty member retains the original.

Auditing a Course

Currently enrolled students may audit a non-clinical nursing elective provided the prerequisites for the course have been met. After the initial registration is completed, a student may not change class status either from audit to credit or credit to audit.

Enrollment priority will be given to students taking the course for credit. Course tuition and fees for credit and audit are the same. A course enrollment, class attendance and scope of class participation will be at the discretion of the lead teacher.

ATI Proctored Assessment Grading Policy

There is a consistent grading process for courses assessing students using standardized ATI assessments. Designated ATI Proctored Assessments will count for five percent of the total points in the course.

1. ATI exams will account for 5% of the total points in the course. Students will receive scores based on their performance.

a. Students scoring at a level 2 or level 3 will receive full points (100%).

b. Students scoring a level 1 will receive 70% of the points available.

c. Students scoring below a level 1 will receive 50% of the points available.

2. The following courses are required to conduct the associated ATI Proctored Assessment listed below: a. N338 - Foundations- ATI Fundamentals Proctored Assessment

b. N351 – Patho/Pharm II –ATI Pharmacology Proctored Assessment

c. N475 – Leadership – ATI Leadership Proctored Assessment

d. N486 - Complex Care – ATI Med-Surg Proctored Assessment

e. N494 - Transitions- ATI Predictor Proctored Assessment

NOTE: N306 – Adult Health will conduct the ATI Nutrition Proctored Assessment. This ATI Proctored Assessment is exempt from the 5% of the total points requirement since the topics covered in the Nutrition exam are not fully covered in any one course. N450 - Community-Centered Care will conduct the ATI Community Health Proctored Assessment. This ATI Proctored Assessment is exempt from the 5% of the total points requirement since all topics in the Community Health Proctored Assessment are not fully covered in the Community-Centered Care course.

Test Average Requirement

In designated courses within the curriculum, students must also achieve a weighted test average of at least 75 percent in order to pass the course. In the event the earned weighted test average is below 75 percent, the earned weighted test average becomes the final course grade.

Enrollment Status/Undergraduate Students

Full-time enrollment is defined as 12 hours for fall and spring semesters and six hours for the summer semester. Part-time enrollment is considered anything less than 12 hours. Students who have earned at least 96 credit hours toward completion of the nursing major will be accorded senior standing. All other students admitted and enrolled in the B.S.N. degree program shall have junior standing.

Enrollment status for financial aid purposes include

●     Three-quarter time is enrollment of nine to 11 hours for fall and spring semesters and four hours for the summer semester.

●     One-half time is enrollment of six to eight hours for fall and spring semesters and three hours for the summer semester.

●     Less than half time is considered any enrollment less than six hours for fall and spring semesters and less than three hours for the summer semester.   

Repeating a Course

A student may repeat a course only once. A student receiving an unsatisfactory grade of D or F in a nursing course at Saint Luke’s College must repeat the course at the College. 

Guidelines: If the student drops a course (refer to the Dropping a Course policy) the next enrollment in the course is not considered a repeat. If the student withdraws from a course (Refer to the Withdrawing from a Course Policy) or completes the course to the point of receiving a grade, the next enrollment in the same course is considered a repeat of the course. If the student received a grade the first time enrolled in the course, this grade, as well as the second or repeated grade, will be recorded on the transcript. The student’s cumulative grade point average will reflect the grade received when the course is repeated. Nursing electives with a grade of D or F may be repeated either through retaking the same course or taking another elective. If another nursing elective is taken, the grade for each course will be recorded on the transcript, and the cumulative grade point average will include each course completed.

Students who receive an unsatisfactory grade in any two nursing courses within their program of study will be dismissed from the program. Although a student who received an unsatisfactory grade may retake a course and earn a passing grade, the original grade will still be counted in the dismissal policy.

Semester Credit Hours

Credit at Saint Luke’s College is recorded in the semester credit hour. The semester length is 16 weeks.

●     Theory clock hour equals 50 minutes. One clock hour equals one semester credit hour.

●     Lab clock hour equals 60 minutes. Two clock hours of lab equals one semester credit hour.

●     Clinical clock hour equals 60 minutes. Three clock hours of clinical equals one semester credit hour. 

●     One clock hour of simulation equals two hours of clinical.

In the B.S.N. curriculum three clock hours of clinical equals one semester credit hour.

Saint Luke’s College offers courses in varying formats and lengths equivalent to the 16-week semester.

Directed Study for Nursing Elective Courses

Directed study for elective courses is limited to those students who have irreconcilable schedule conflicts and is subject to the agreement of a faculty member to direct the study. Directed study for an approved elective course will carry the same number of credit hours but will not be offered during the semester in which the course is being taught. Enrollment requires the approval of the faculty member directing the study, the academic advisor and the Academic Dean.

Independent Study for Elective Nursing Courses

Independent Study provides the student with the opportunity to explore material outside the regular curriculum. Independent Studies are initiated and organized by the student.

Students who have a cumulative grade point average of at least 3.25 are eligible to take Independent Study and are subject to the willingness of a faculty member to supervise the study. Enrollment requires the approval of the supervising faculty member, the academic advisor and the Academic Dean.

It will be the responsibility of the supervising faculty member to determine what, if any, prerequisites are required prior to undertaking the Independent Study.

1.    The student is to submit the idea for the Independent Study course in writing to the Curriculum Committee Chairperson following approval of their academic advisor. Enough information about the course should be provided to allow the Committee to adequately evaluate the appropriateness of the content. This should be done at least two months prior to the beginning of the course.

2.    The Curriculum Committee will review the information and will make a recommendation to the Academic Dean regarding the course. In addition, if preliminary approval is given, two or three qualified faculty members will be recommended as faculty supervisors.

3.    From the recommendation, the student is to select a faculty supervisor, confirm their willingness to serve as faculty supervisor, and work with them in determining specific course content and requirements.

4.    Prior to submission to the Curriculum Committee for final approval, the student (in consultation with the faculty supervisor) is to prepare a syllabus using the established guidelines.

5.    The final syllabus should be submitted to the Curriculum Committee Chairperson no later than one month prior to the beginning of the course.

Non-Degree Seeking Student

A non-degree seeking student is one who has not been accepted into the Saint Luke’s College B.S.N. program. Non-Degree seeking students may enroll in coursework subject to the following provisions:

●     Priority for enrollment in courses will be given to degree seeking students.

●     Enrollment will be on a space available basis.

●     Students must fulfill pre-requisites for the course in which they wish to enroll.

●     Non-degree seeking students may enroll in no more than two courses, not to exceed eight credit hours.

The appropriate form is to be secured from the Admissions Office. The Admissions Office must receive the Non-Degree Status Enrollment Form for courses with pre-requisites including the following:  

●     A letter from the nursing program attended validating the student is or was enrolled and is/or left, the program in satisfactory standing.

For courses with a clinical component the following is required:

●     A letter from the home nursing program attended validating the person is current in CPR, Hepatitis B immunizations, TB skin test results, and immunity to Rubella or current Rubella vaccination.

●     The President/Dean will review applications to enroll in courses with pre-requisite requirements.

●     The President/Dean of the College and the Lead Teacher for the course must approve enrollment in the course.

The non-degree seeking student is eligible for the following services: Nursing Skills Lab and Library. The non-degree seeking student is not eligible for the following services: Financial Aid Counseling/EAP or Student Activities Health Services.

Clinical Requirements, Policies, and Information

Preparing for Clinicals

Clinical experiences are carefully planned to assist students in integrating theoretical content with clinical practice and to offer students an opportunity to provide nursing care in a variety of settings. As a professional nursing student it is imperative that policies of the College and the clinical facility are followed. In addition, students are expected to practice according to the standards set by the profession. The American Nurses’ Association Scope and Standards of Nursing Practice and the Code of Ethics for Nurses document these expectations.

These requirements must be met prior to any clinical experiences and are to be documented on the “Required Physical Examination, Lab and Immunizations” form sent to the student on acceptance to the college. Additional requirements are to be met as described in this catalog. The clinical requirements according to Collegiate Nurse Educators of Great Kansas City (CNE) and the Kansas City Nurse Executives (KACNE) are as follows:

Upon admission a student must present a:

●     Two TB skin tests with/in 12 months of each other. If two are not with/in 12 months – skip TB screen or Interferon-Gamma Assays (IGRAs) must be completed.

●     Annual TB (date, type, result)

●     Measles/mumps — laboratory evidence of immunity, or documentation of adequate vaccination

●     Varicella (Chickenpox) — proof of two vaccinations, or positive serologic screening

●     Hepatitis B (immunization and/or titre is recommended by the CDC; can waive, if documented)

●     Rubella — for students born on or after 1/1/57, provide laboratory evidence of immunity or documentation of adequate vaccination. All women, regardless of birth date, should have proof of rubella immunity or prior vaccination.

●     Tetanus-Diphtheria — after the initial series, the booster given at 10 years should be Tetanus, diphtheria and acellular pertussis

●     Proof of flu vaccination

●     Health insurance

●     Current Basic Life Support (BLS) Healthcare provider certification American Heart Association (AHA) standards—two-year expiration date

●     Annually signed CNE confidentiality statement

●     Color blindness screen

●     Orientation exam

●     Certification of completion of criminal background check

●     14-panel drug screen

Copyright 2010 by Collegiate Nurse Educators of Greater Kansas City, and Kansas City Area Nurse Executives

Continuing students must maintain full compliance with all annual and/or renewable requirements throughout their enrollment at Saint Luke’s College. Students should retain all original documentation pertinent to each requirement in a personal file and provide a legible quality copy of each document for entry into the College database. Email reminders are sent to students prior to expiration of any clinical requirements.

Supplementary requirements may be contractually mandated by any clinical agency to which students may be assigned. These additional elements are required, non-negotiable and deemed as critically important as Saint Luke’s College requirements. Students are notified of their clinical assignment through the Lead Clinical Faculty and will be notified of any additional compliance that might be required. Students are responsible for meeting all applicable clinical requirements described in “Clinical Course Syllabi.”

Color Blindness Screening

This one time test may be completed prior to admission or it can be completed during student orientation activities at the college at no expense to the student. A record of the results will be maintained at the college.

Clinical Orientation Exam

Students and faculty are to carefully review the CNE/KCANE handbook annually prior to clinical experiences. After careful review, students and faculty are expected to complete the orientation exam at the conclusion of the handbook and to demonstrate a 90 percent or greater competency. Test results are maintained on file at the College.

This information is available on D2L. This manual and the exam are found at www.kchealthcareers.org. Instructions for taking the exam are distributed by mail to new and returning students annually.

The Collegiate Nurse Educators of Greater Kansas City and the Kansas City Area Nurse Executives (CNE/KCANE)

This consortium jointly created a city-wide agreement that includes a description of assumptions regarding faculty and staff roles in clinical education, documentation and record keeping requirements for faculty and students, as well as agency specific and orientation guidelines.

Amendment A of the Clinical Orientation Manual includes a list of requirements for students to complete and verify with written evidence submitted to Saint Luke’s College prior to entry in any clinical setting.

Additional Clinical Requirements Mandated by CNE/KCANE

All students are responsible for maintaining their own health, protecting themselves and the patients with whom they will interact from communicable/infectious disease, and attaining and maintaining competency with identified practice standards.

The students and faculty of Saint Luke’s College comply with the expectations outlined in the “Greater Kansas City Collegiate Nurse Educators Clinical Orientation Handbook”. It can be found at the following web address: www.kchealthcareers.com

CNE/KCANE Confidentiality Statement

On admission and each year, students are to sign and adhere to the CNE/KCANE confidentiality statement which reads:

I understand that during my clinical rotations I may have access to confidential information about clients, patients, their families and clinical facilities. I understand I must maintain the confidentiality of all verbal, written or electronic information and in some instances the information may be protected by law, such as state practice acts or other regulatory standards. In addition, the client's right to privacy by judiciously protecting information of a confidential nature is part of the health professionals expected ethical behavior.

Through this understanding and its relationship to professional trust, I agree to discuss confidential information only in the clinical setting as it pertains to patient care and not where it may be overheard by visitors and/or other patients.

During each clinical rotation in the clinical education program, I agree to follow each agency's established procedures on maintaining confidentiality.

Clinical Agencies

Saint Luke’s Cushing Hospital

Saint Luke's Hospital of Kansas City

Saint Luke's South Hospital

Saint Luke’s North Hospital

Saint Luke's Home Care and Hospice

Saint Luke's East Hospital

Saint Luke’s Hospital
Center for Behavioral Medicine (Affiliate hospital of the UMKC School of Medicine)           

Children's Mercy Hospital

Della Lamb

Saint Luke's Northland Hospital
Saint Luke's Crittenton Children's Center
Kansas City Hospice

Salvation Army
Score One for Health
Olathe Medical Center

Operation Breakthrough

Overland park Regional Hospital

Kansas University Medical Center

Truman Medical Center
Western Missouri Mental Health Center - Center for Behavioral Medicine
Center for Behavioral Medicine (Affiliate hospital of the UMKC School of Medicine)

Clinical Expectations

In order to provide a high level of patient care and to assure safety, students will adhere to the guidelines/expectations set forth in the Clinical Syllabus regarding clinical preparation, including but not limited to: knowledge about assigned patient, medications and procedures, anticipated nursing care and related written assignments.

Required Clinical Supplies

Students are to arrive for clinical experiences prepared with the following supplies (and any additional supplies directed by the faculty that will be needed for the planned experience):

●     Watch with a second hand

●     Stethoscope

●     Name badge

●     Black pen

●     Bandage scissors

●     Penlight

●     Calculator

●     Clipboard to securely hold documents

●     Transportation and Parking: Students are responsible for their own transportation to clinical sites. Students are expected to adhere to the parking policies for each clinical facility. Because parking is often limited, carpooling is encouraged..

●     Money for lunch or bring a sack lunch

Professional Appearance and Attire

Attire for Clinical and Laboratory Practice

Students in clinical areas are required to adhere to the prescribed dress code of the clinical agency. Faculty in each clinical course will inform the students of the appropriate dress code for each agency.  When the dress code is not specified, the following will constitute the student uniform:

1.    The student clinical uniform will be a scrub top and pants in the color navy blue. The style may be of the student’s choice except that elastic cuffed pants are not acceptable.  Scrubs can be purchased from any uniform shop. White or neutral hose or white socks may be worn with the uniform.

2.    A white lab coat with the College insignia patch on the sleeve may be worn over street clothes at the discretion of the instructor for selected clinical setting (no jeans, sweats, shorts or revealing tops).

3.    Solid colored leather uniform or athletic shoes are to be worn. They should have closed toes and heels and be soft soled.

The College ID badge is worn at all times.

The College insignia patch is worn on the upper left sleeve of the lab coat or uniform sleeve if worn alone.

Grooming Considerations for Clinical and Lab Areas

Hair, fingernails and jewelry should be maintained in an appropriate manner that promotes a professional appearance and ensures the safety of the client and student. Course or clinical instructors will give specific guidelines concerning appropriate jewelry and length of nails.

Artificial nails shall not be worn by students enrolled in clinical and/or lab courses. Artificial nails are substances or devices applied to natural nails to augment or enhance nails.

No perfumes and colognes are to be worn.

Visible body piercings are limited to the ears, with a reasonable number of earrings permitted per ear. (Discrete nose piercing that reflect a cultural tradition will be assessed on an individual basis.)

Basic Life Support (BLS) Healthcare Provider Certification

Students must obtain cardiopulmonary resuscitation (CPR) certification as a Health Care Provider in Basic Life Support, as set forth by the American Heart Association, prior to admission. This certification must be kept current while enrolled at the College. A student may not attend clinical if their BLS certification has expired.

Blood or Body Fluid Exposure

Following exposure to blood or body fluids, the policy for that agency should be followed. The clinical instructor must be notified of the incident immediately or as soon as feasible. An incident report should be made out according to the agency policy. When available, the student should follow the clinical agency policy regarding treatment and serial testing.

If the exposure occurs in a facility with no policy regarding exposures, the students should contact their personal health care provider within 72 hours of the event. When the source is known to be HIV positive or active Hepatitis B, the emergency department should be utilized as prophylaxis should begin within hours of exposure.

If the student defers the recommended testing procedures and/or treatment this should be noted on the incident report and signed by the student. The student is responsible for the cost of all follow-up testing and/or treatment.

Saint Luke’s College supports the principle of confidentiality and individual rights in conjunction with CDC guidelines on exposure to blood borne pathogens.

Certification of Completion of Criminal Background Check

In order to comply with terms of affiliation agreements between Saint Luke’s College and clinical agencies, any student who is to have contact with patients (or residents) must provide disclosure regarding his or her criminal background, and/or be subject to possible criminal background check by state agencies. Additionally, state registration and/or licensing applications may require such disclosure.

Criminal Background Checks must be completed prior to the first day of school.

Clinical, Simulation and Lab Attendance Policy

Attendance is mandatory for all Simulation, Lab and Clinical Days.

Clinical simulation and lab experiences provide the opportunity for students to bring their classroom knowledge into the clinical setting in order to practice and improve their clinical skills and critical thinking through lab, simulation or at the patient bedside. Important elements for improvement in skills and critical thinking are commitment and consistency. Excellence requires disciplined practice.

Students are expected to have made plans and arrangements for unexpected events; (examples sick children, school closings, child care, car problems etc.) In the event a student is unable to attend a Simulation, Lab or Clinical day, the absence will be communicated by the clinical faculty to the Course Lead Faculty. In the event a student misses 15% or greater of a clinical or lab course they may be required to repeat the course.

Clinical Absence

Student absence is communicated to the Course Lead Faculty. The absence may result in the student's grade being lowered one letter.

The student will be required to meet with the President/Dean. A "hold" may be placed on the student's account by the President/Dean.

After the student has met with the President/Dean, the Course Lead Faculty and the student will make arrangements for meeting the course objectives.

Clinical Agency Infectious/Communicable Disease


Students must comply with the communicable/infectious disease policies and protocols of the agency or facility with which they are assigned for clinical practice or research activity, as well as with College policies, and state and Federal statues, regulations and mandates.

Universal Precautions

Because of the nature of the profession, nursing students may be exposed to certain health risks during the course of their clinical practice. The majority of these risks can be eliminated or minimized by following established standards and universal precautions to prevent disease transmission. These universal precautions will be taught to students prior to clinical experiences and must become part of the students practice in each clinical activity. All patients must be considered as having the potential to transmit infectious diseases.

Personal protective equipment is available in health care facilities where students are assigned clinical experiences. It is the student’s responsibility to know the location of this equipment and to follow good health practices for their own protection as well as that of the general public they are serving.

Students should be aware that neither the school nor clinical agencies provide health insurance for students. Each individual student is responsible for his/her own health care. Injuries sustained by the student in the clinical setting are NOT covered by either the school or the clinical facility. Students are required to maintain health insurance coverage.

Emergency Response

In the event that a student witnesses a patient or visitor emergency, the student should:

●     Recognize that there is a problem and remain calm.

●     Call or send for help. If needed, pull the call light from the wall.

●     Know your limitations.

●     Step back and allow for care after appropriate help has arrived.

●     Consult with your instructor before observing or participating in any emergency situation that is being handled by regular health care team members. Do not leave your assigned patients unsupervised.

Medication Administration Policy

The policy of each clinical site must be followed at all times when administering any medication.

Expectations for medication administration and related policies will be communicated to students by clinical faculty.

Students are responsible for knowing classification, mechanism of action, route, dose, side effects and nursing implications of every medication administered. Medications, EXCEPT IV DRUGS, will be administered and prepared at the discretion of the faculty or designated registered nurse.

Preparation and administration of all intravenous medications/infusions must be done under the supervision of faculty. The faculty member may use discretion and designate a clinical resource person to supervise the preparation and administration of intravenous medications/infusions with a student.

Students may not give any medications:

●     In an emergency situation

●     That are investigational drugs

●     That are antineoplastic drugs

Patient Information Protection

Protection of Client Records

Students will adhere to the regulations as stated by Health Insurance Portability and Accountability Act (HIPAA) 1996. Information provided on paper or electronic medium are not to be removed from any client care area/clinical agency nor taken to any area of public access. Names of clients may not be disclosed outside the clinical work area. No information with HIPPA protected patient identifiers may be shared within the class, with faculty, peers or anyone outside the agency. Students may not duplicate any information from the patient’s chart.

Clinical Computer Use

In most settings, students will be able to access information from the institutional computer concerning patients. Only information needed for clinical practice and education is to be accessed. Patient information accessed through the chart or agency computer system is confidential. It is the responsibility of professionals to keep this information confidential.

Students are required to sign a “Confidentiality Agreement” annually. Data entry is to be supervised by either nursing faculty, or authorized nursing personnel.

If a student is employed by an agency that also serves as an assigned clinical site, the student is not to use their employee sign-on while functioning as a Saint Luke’s College student. If unclear about computer privileges the student is to consult with the faculty prior to signing on to computer resources during the clinical day.

Cell Phones

Students are to follow the policies of the agency regarding use of cell phones and other devices. Cell phones must be off or in voice mail mode when carried in the clinical agency. If a student is experiencing a family emergency, or there is a threat of severe weather and you must keep a phone on vibrate mode, obtain instructor permission prior to the start of the clinical experience. Patient care must never be interrupted or compromised to respond to a personal cell phone, and if the device is used as a clinical resource, it is not to be used in the presence of patients or family members.


In order to provide a safe and positive learning environment for all students, children and/or guests are not allowed to accompany students to any learning setting.

Infectious/Communicable Diseases

Infectious/communicable diseases are common within clinical settings and may be a threat to Saint Luke’s College students and faculty. During the performance of clinical practice students may have contact with patients/subjects with AIDS(HIV), Tuberculosis (TB), Hepatitis B (Hep. B), Influenza and other infections. This contact may expose the student to infectious agents that place the student at risk for contracting a communicable disease, or transmitting an infectious disease to other students, faculty, patients, and family members. During pregnancy, the fetus may also be at risk. Conversely, the student’s health status may adversely impact the student’s abilities to interact with patients and families. Should an exposure or a high-risk situation occur, clinical experiences may require alteration to provide optimal student learning and to ensure the well-being of both patient and student.

Students are required to notify their clinical faculty of any risk for transmission of disease to a patient or patient population prior to clinical to determine whether absence is recommended. Additionally, students must report to their faculty any contact with a patient that has potential risk for transmission to the students (for example, if the student is pregnant). Faculty and students will work with the clinical agency to determine the appropriate course of action as determined by institutional policies.

Latex Allergy or Sensitivity

Any student with a latex allergy or sensitivity should notify clinical faculty and skill lab staff prior to performing any invasive procedures or participating in patient care. While every effort is made to remove the majority of latex supplies and equipment from clinical and practice areas, some may contain latex and could result in exposure.

Needle Stick or Puncture Injury

To assure adequate follow-up, nursing students sustaining an accidental percutaneous puncture wound and/or mucous membrane exposure to blood or body fluids shall comply with the following guidelines:

Immediate treatment must be carried out.

1.    Stop the current activity

2.    Thoroughly clean the wound with soap and water.

3.    Flush mucous membranes with large amount of water.

4.    Report the occurrence immediately to faculty or preceptor so that evaluation of risk and need for treatment can occur promptly following agency policies.

Removal from the Clinical Setting

The student may be removed from the clinical setting based on the professional opinion of the faculty. Possible causes for removal from clinical include:

●     Being unprepared to provide safe patient care.

●     Performing nursing care in a manner detrimental to the patient's welfare.

●     Suspicion of being under the influence of drugs or alcohol.

Student Health Issues

Students may become ill, injured or exposed to infectious/communicable diseases while engaging in clinical practice/research activities. Illness, injury, or exposure to disease may require, but may not be limited to, counseling, prophylactic intervention, diagnostic procedures and/or follow-up treatment. Saint Luke’s College is not liable for health care costs associated with a student's illness or injury resulting from clinical practice/research activities.

Student Injury during Academic Experiences

If an injury occurs during a clinical or laboratory experience the clinical faculty or preceptor should be notified immediately. An incident report should be completed according to the agency policy (if applicable).

Students will be referred to the Emergency Department if the situation requires immediate attention, or to their personal health care provider for treatment if needed. If a student defers treatment following an injury this should be noted on the report.

Security and Safety

Saint Luke’s College is concerned about the security and safety of our students. Students should be aware of their surroundings and any potential threats at all times, and use the services available at clinical agencies, such as security escort to your automobile parked in remote or dark areas. Valuables should be kept securely out of place. The college is not responsible for lost or damaged vehicles or items.

Verbal / Telephone Orders Policy

To reduce the risk of errors and to protect the quality of patient care, Saint Luke’s College nursing students are not to accept or communicate verbal or telephone orders in any clinical agency.

Students should be aware of the Read Back Verbal / Telephone Orders policy in each clinical agency. If requested to take a verbal or telephone order the student should:

●     Identify himself/herself as a nursing student.

●     Explain that he or she may not accept a verbal or telephone order.

●     Direct the individual to the appropriate licensed person who may accept verbal or telephone orders.