Students are responsible for knowing all policy and procedures upon admission to a program

Policies and Procedures for all Students—
Undergraduate and Graduate

All students are responsible for adhering to policies and may be disciplined for violations including dismissal from the college. Failure to read and comply with the College requirements does not exempt a student from responsibility to adhere to the College’s policies and procedures.

All Saint Luke’s College students must abide by the College’s Professional Conduct policy and sign the Code of Academic Integrity Pledge which states, “I will not misrepresent another’s work as my own, fabricate work, nor will I give, receive or tolerate unauthorized aid.”.

Standards of Civil and Professional Behavior

All forms of professional misconduct are prohibited and could result in disciplinary action including possible suspension or dismissal. It is expected that those who observe incidents of misconduct to report such incidents to course faculty, the chair of the Curriculum Committee, and/or the Academic Dean as soon as possible, consistent with signing the Academic Integrity statement. Violations include, but are not limited to:

All Saint Luke’s College students must abide by the College’s Professional Conduct policy and sign the Code of Academic Integrity Pledge which states, “I will not misrepresent another’s work as my own, fabricate work, nor will I give, receive or tolerate unauthorized aid.” All students are responsible for adhering to policies and may be disciplined for violations including dismissal from the college. Failure to read and comply with the College requirements does not exempt a student from responsibility to adhere to the College’s policies and procedures.Academic Dishonesty


● Unauthorized collaboration
● Copying from another student’s test paper or assignment
● Allowing another student to copy from one’s own test or assignment
● Reproducing, securing, supplying or publishing copies of an exam or specific exam questions without the knowledge and consent of the instructor
● Using or attempting to use unauthorized assistance, materials, study aids, or equipment (technological devices such as computers, calculators with memory, or cell phones) in examinations.
● Submitting an assignment, or partial assignment, as new work when the assignment has been completed to fulfill another academic requirement without the knowledge and consent of the instructor
● Submitting contrived or altered information in any academic exercise, including: making up data, changing the data or the facts, citing nonexistent sources, or citing sources not used in the actual completion of the assignment
● Using purchased or pre-made term papers


By presenting the ideas, thoughts, or words of another as his or her own, or otherwise misrepresenting one’s own academic, scholastic, or professional achievement or knowledge, including:
● Copying another’s paper, article, or computer work and submitting it for any academic exercise
● Using the ideas, data, or language of another without specific or proper acknowledgement
● Using information from the Internet or any other source without proper citation and credit
● Failing to use quotation marks where appropriate
● Representing another person’s work, in whole or in part, as his or her own in any way.

Uncivil Behaviors Disruptive to the Educational Process

• Consistently missing deadlines
• Repeatedly arriving to class late, leaving early, or otherwise coming and going during class
• Sleeping in class
• Using electronic devices during class for purposes unrelated to the course
• Failure to turn cell phones off during class
• Bringing infants and children to class
• Conducting side conversations during class
• Dominating discussion during class

Discourteous, disrespectful and impolite behavior directed toward faculty or other students/persons at clinical facilities

• Use of profanity
• Rudeness, belittling or use of loud or judgmental tone
• Taunting, harassing, hazing or bullying
• Yelling, threatening behavior or words, personal attacks or unfound accusations
• Use of racial, ethnic, sexual or other discriminatory slurs
• Imposing physical harm on faculty or other students/persons
• Intentionally destroying property
• Violation of the College Weapons Policy
• Violation of the College Substance Abuse Policy

Unethical/Unsafe Professional Behaviors

● Inadequate preparation for clinical experience
● Failure to properly notify faculty or unit of a clinical absence
● Dishonesty in any form, including lying, furnishing false information, forgery, alteration, falsification, reporting fabricated information or any other unauthorized use of college documents, academic or other official records, identification or property; which includes, but is not limited to paper, examinations, registration or financial aid materials, application forms, reports, forms, checks, or other records.
● Breach of client confidentiality
● Unsafe nursing practice*
● Violation of the American Nurses Association’s Code of Ethics for Nurses**
● Violation of signed Academic Integrity statement

*Definition of Unsafe Nursing Practice
Unsafe nursing practice is behavior inconsistent with that expected of a reasonably prudent registered nurse and has the potential to cause physical or emotional harm to the client. Nursing students will perform within the level of their competency, be aware of limitations of their knowledge, have sound rationale for nursing care, and ask for assistance when performing any tasks outside of their level of knowledge or competency.

Student Conduct Incident Policy

The purpose of the Student Conduct Incident Policy is to promote the highest standards of integrity, as well as civil and professional behavior within the college.

Saint Luke’s College of Health Sciences is an academic community whose fundamental purpose is the pursuit of knowledge. It is believed professional conduct is essential to the success of this educational mission, and without it, learning is compromised. The value of a degree conferred by an institution is based on the belief that graduates earn their degrees honestly, and that graduates have the knowledge and skills inherent in the degree. Saint Luke’s College of Health Sciences believes that quality education leads to quality care. The College accepts this responsibility to the community and to the profession of nursing by expecting all college members to adhere to the code of academic integrity and practice standards of civil and professional behavior.

Upon observation or notification of a student misconduct incident, the faculty member will report the incident to the Academic Dean. Notification of an incident may also come from another student.
A Student Conduct Incident Report will be created for all incidents of student misconduct.

1. All Violation Reports will be submitted to the Academic Dean for data collection purposes, even if the incident was handled and resolved within the course.

2. If the incident has not been resolved, and if requested by the Academic Dean, the chair of the Curriculum Committee will review the report and call a meeting of the Student Conduct Committee (see below).

3. The student may request to be present at the meeting for the purpose of making a statement if they request to do so. They will not be present for deliberations. Other parties involved may be requested to attend. The Chair will document the decision on the Student Conduct Incident Report form.

4. All documentation will be kept in a secure designated administrative file.

5. Decisions will be made known to the student in person or by college e-mail. The student may make an appointment with the Academic Dean to be informed of the decision or to discuss the results.

6. The decision may be appealed to the Academic Dean by the student by submitting a written request for appeal within ten working days of the e-mailed decision notification.

7. The Academic Dean, having been present during the Student Conduct Committee meeting, will make a decision within five working days of the written appeal request. The student will be notified again by college e-mail.

8. The decision may be appealed to the President by the student by submitting a written request for appeal within five working days of the e-mailed notification.

9. The President will notify the student in person of the final decision. This decision cannot be appealed

Student Conduct Committee

The Academic Dean will request that a Student Conduct Committee be formed when deemed necessary following review of a student conduct incident. This committee will function as a subcommittee of the Curriculum Committee.


1. To review student violations of the Student Conduct Policy after initial assessment by the Academic Dean.

2. To make a decision for action when an incident has occurred and is not resolved within the course.

3. To foster confidentiality when a student conduct incident occurs

4. To provide for consistency in handling student conduct issues

5. Membership
• Academic Dean (non-voting member)
• Chair of the Curriculum Committee (facilitator). In the event that the chair is involved in the incident, a faculty member of the Curriculum Committee will fill in as Facilitator.
• Two faculty members selected by the facilitator from faculty members of the Curriculum Committee not involved in the incident
• Two student members selected by the facilitator, preferably from student representatives on the Curriculum Committee. It is preferable that student representatives be from a different class than the student involved in the incident.

**Code of Ethics for Nurses

1. The nurse, in all professional relationships, practices with compassion and respect for the inherent dignity, worth and uniqueness of every individual, unrestricted by considerations of social or economic status, personal attributes, or the nature of health problems.

2. The nurse’s primary commitment is to the patient, whether an individual, family, group, or community.

3. The nurse promotes, advocates for, and strives to protect the health, safety, and rights of the patient.

4. The nurse is responsible and accountable for individual nursing practice and determines the appropriate delegation of tasks consistent with the nurse’s obligation to provide optimum patient care.

5. The nurse owes the same duties to self as to others, including the responsibility to preserve integrity and safety, to maintain competence, and to continue personal and professional growth.

6. The nurse participates in establishing, maintaining, and improving healthcare environments and conditions of employment conducive to the provision of quality health care and consistent with the values of the profession through individual and collective action.

7. The nurse participates in the advancement of the profession through contributions to practice, education, administration, and knowledge development.

8. The nurse collaborates with other health professionals and the public in promoting community, national, and international efforts to meet health needs.

9. The profession of nursing, as represented by associations and their members, is responsible for articulating nursing values, for maintaining the integrity of the profession and its practice, and for shaping social policy.

** Reprinted with permission from the American Nurses Association, Code of Ethics for Nurses with Interpretive Statements, © 2001 American Nurses Publishing, American Nurses Foundation/American Nurses Association, Washington, DC. For the complete publication, call 800/637-0323. Publication Code CEN21

Academic Petitions

The student may petition the Curriculum Committee for either an exemption from a specific College academic policy or to request a Leave of Absence.

Procedure for the Student

1. Obtain the form from the registrar’s office or the academic advisor

2. Contact academic advisor to discuss the situation, obtain assistance with completion of the petition, and discuss the rationale for the petition

3. Complete the form, have the lead teacher complete their section and return the form to the academic advisor for submission to the committee chair two weeks prior to beginning of the next semester (forms may be distributed and submitted via e-mail)

4. Complete one form for each request or each course for which an exemption is requested

5. To petition for a leave of absence complete steps one and two above.

The advisor will submit the form to the Chair of the Curriculum Committee

Procedure for Academic Advisor

1. Meet with the student to discuss the situation and provide guidance for further action

2. Assist the student in the completion of the petition and meeting the submission deadline. Be certain the rationale for the request is sufficiently detailed, and that the rationale is complete and individualized

3. Direct the student to discuss the request with the faculty member teaching the course if this is appropriate. Encourage relevant comments by the student and/or faculty member regarding this discussion

4. Include additional information or comments relative to the student’s request

5. Sign the petition. The academic advisor’s signature indicates they have met with the student to discuss the petition but does not indicate their approval of the petition

6. Submit the completed petition to the Chair of the Curriculum Committee at least three weeks prior to the beginning of the next semester

Procedure for the Chair of the Curriculum Committee

1. Distribute the completed Petition Form to all members of the Committee with the exception of the student representatives.

2. Notify the student of the Curriculum Committee’s decision via e-mail, requesting acknowledgement of receipt.

3. File a copy of the completed petition and the email notification to the student in the academic petition notebook.

4. Notify the following people of the decision of the Curriculum Committee:
Academic Dean
Course lead teacher
Academic advisor

Procedure for the Curriculum Committee

1. Review the petition and gather additional information related to the petition if needed

2. Make a decision by vote concerning the action to be taken

Student Appeal

The student may appeal the Committee’s decision to the Academic Dean within five working days after notification via email. The Academic Dean will consider the petition in the event of an appeal by the student.

Appeal of a Course Grade

A student may appeal a final course grade. The final grade in a course is based on course objectives and grades for assignments, experiences, and exams within a course. The assessment of learning and assignment of grades is the responsibility of the course instructor(s). Final grades are to reflect the work completed during the semester in which the student was enrolled in the course. If the student believes the grade reported by the instructor is unfair or if there is a dispute between a student and the instructor over the assessment of work completed in a course, the student has the right to appeal the grade.

Informal Process

The first step in attempting to resolve such a grade disagreement is for the student to meet directly with the instructor to review the students’ performance in the course. Although a student may request that the instructor reconsider a grade, such reconsideration is at the instructor’s discretion and only if there is a compelling reason to believe the original grade was based on a seriously inaccurate assessment of the student’s work. If the grade dispute remains unresolved after consultation with the course instructor involved, the student should then attempt to resolve this with the lead teacher of the course if this person is different from the instructor in question. If resolution cannot be achieved at this state, the student may continue to the next formal grade appeals process.

Formal Process

Grade appeals must be submitted in writing to the Curriculum Committee Chair within 10 working days of the end of the semester in which the student completed the class. Such an appeal must include whatever documentation the student deems appropriate to support the request.

The Chair of the Curriculum Committee will call a Grade Appeals Committee which will be comprised of the Chair of the Curriculum Committee, two faculty members, two students, and one student services representative. All members of the called Grade Appeals Committee will be unbiased parties and therefore will not be affiliated with the course under discussion. The student’s academic advisor will be notified, and can help support and counsel the student, but will not serve as a member of the committee.

Once a letter for the grade appeal has been received from the student, the Chair of the Curriculum Committee will request information from the lead instructor of the course to explain and document the basis used for determining the student’s course grade. All written materials will then be reviewed by the Grade Appeals Committee and a decision regarding the appeal will be made.

The student will be notified through his/her school email, and may accept the Grade Appeals Committee’s decision or make one final appeal to the Academic Dean within 10 working days of the Committee’s decision.

The Academic Dean will review the recommendation of the Grade Appeals Committee and the appeal submitted by the student and will make a final decision to either accept the Grade Appeal Committee’s decision, or to change the course grade. This will then end the Grade Appeals process. The student will be notified of the final decision in writing through his/her school email.

If the student receives a failing grade in the course in which the grade is being appealed, they may not progress if the course in question is a prerequisite. The student also may not be dismissed during the grade appeal process.

Examination Standards and Procedures Policy

Saint Luke’s College faculty and staff expect that student behavior is in accordance with the Professional Conduct Policy and the Code of Academic Integrity, meaning that students refrain from sharing or seeking information from unauthorized resources. The following exam standards are followed in all courses.

1. Any special needs or accommodations are to be communicated to the Academic Dean preferably at the beginning of the course or when identified.

2. All post-exam review sessions, if used, should be held during regularly scheduled class time only.

3. Voluntarily student initiated content review sessions prior to exams may be held outside regularly scheduled class time.

4. All exam sessions are limited to the regularly scheduled class time. No extended time either before or after the regular class time will be allotted.

5. Personal belongings are to be placed in a secured location or under student chairs. No book bags, purses or other personal belongings are to be left outside of classrooms, in the lobby area, student union or other public areas.

6. Students are to arrive on time and be prepared to take the exam at the starting time. Students are expected to take care of any personal needs prior to the start of the exam. If any unexpected needs arise during the exam, then it is the faculty’s discretion as to whether a proctor will accompany the student outside the exam room.

7. Faculty reserve the right to allow or restrict the use of electronic equipment, such as calculators, PDA’s, laptops.

8. Students are responsible for bringing their own sharpened No. 2 pencils to the examination. Students will be notified in advance by faculty if they will be responsible for other allowable items.

9. All cell phones, pagers and other alarms are to be turned off.

10. Students should be seated space between them.

11. Students are to ensure that they have completed the entire examination including completing the SCANTRON prior to leaving the room. Students may not return to edit an exam after they have left the examination room.

12. Students are not to congregate outside the examination room during the exam.

13. Faculty reserve the right to question students regarding suspicious behavior, such as writing on hands or wearing hats.

If students or faculty have concerns regarding the administration or implementations of an exam, they should refer to related Professional Conduct Policy or Grievance Procedures.

The Family Education Rights and Privacy Act (FERPA)

FERPA affords students certain rights with respect to their education records. They are:

1. The right to inspect and review his or her education records within 45 days of the day the college receives a request for access. Students should submit written requests that identify the record(s) they wish to inspect to the registrar. The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the registrar, the student shall be advised of the correct school official to whom the request should be addressed.

2. The right to request amendment of the student’s education records that the student believes are inaccurate or misleading. A formal request to have one's record amended must be presented in writing to the registrar or the college official responsible for the record. The written request must state clearly the part of the record the student wants changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory academic, research or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as attorney, auditor or collection agent); a person serving on the Board of Directors; or a student serving on an official committee such as a disciplinary or grievance committee or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

4. The right to file a complaint with the U. S. Department of Education concerning alleged. failures by Saint Luke’s College of Health Sciences to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U. S. Department of Education
600 Independence Avenue,
S.W. Washington, DC 20202-4605

Latex Allergy Process Accommodation of Allergies

College faculty make reasonable efforts to screen new students for sensitivity and allergies, and to direct existing students who have developed a sensitivity or allergy related to the school environment, to seek the advice of a healthcare professional for treatment and evaluation of the feasibility of developing a plan for accommodation at the College. The student, in conjunction with their healthcare professional, will determine the allergen, identify signs and symptoms of exposure, identify risk of repeated exposure, and provide the college with professional recommendations of protection while in the learning environment.

Students are encouraged to report any signs and symptoms of allergies or sensitivities to their instructor promptly. The goals of clinical management of the student with allergies are to eliminate exposure whenever possible and to instruct in measures to treat symptoms.

Avoiding allergens is the best way to prevent sensitization and subsequent allergic reactions. Unfortunately, avoidance of an allergen may be neither possible nor practical in the current health care system. However, several ways exist to minimize exposure to allergens.

1. Select products with low allergen content. If you are Latex Sensitive, use only powder free latex free gloves.

2. Eliminate the unnecessary use of gloves. Wear gloves only when necessary to prevent exposure to body fluids or harmful chemicals.

3. Open boxes of latex gloves should not be stored in places where latex sensitive or allergic workers may be.

4. Wash hands thoroughly and promptly after using a product containing latex.

New Students

Potential new students will be screened for allergies during their admission process. The student will complete a questionnaire based on this screening. Their risk for developing a latex allergy or sensitivity will be assessed by College Employee Health Services and education provided as appropriate.

Continuing Students

Continuing students manifesting an allergic reaction within the Simulation Center will follow the steps outlined below prior to returning to the Simulation Center.

1. Student will initiate a meeting with the Academic Dean for evaluation of a Plan for Simulation Center Accommodation prior to further participation in any activity within the Simulation Center, including but not limited to simulation, pre briefing, debriefing, skills lab, and open lab sessions.

2. Student will provide documentation by a physician of all known allergens, which shall include the physician’s recommendations for future allergen exposure within the Simulation Center, and the physician’s recommendations for accommodation and safety. The student will present this documentation in a timely manner.

3. Saint Luke’s College will provide information on the types of environments and possible equipment the student will have contact with while in the Simulation Center. Upon student authorization, Saint Luke’s College will provide any additional information necessary to evaluate the environment and possible allergens through direct contact with the student’s physician.

4. Upon receipt of physician documentation, Saint Luke’s College and the student will develop a detailed Plan for Simulation Center Accommodation for continued participation within the Simulation Center, or alternate learning experiences.

5. Saint Luke’s College cannot guarantee a 100% latex-free environment given the prevalence of latex in a medical setting. Saint Luke’s College will make reasonable efforts to reduce latex exposure as much as possible. Supplies labeled ‘natural latex-free’ will be provided for the student. Saint Luke’s College cannot guarantee that any product labeled ‘natural latex-free’ is free of the oil-derivatives that comprise ‘synthetic latex’.

6. Saint Luke’s College cannot guarantee prevention of an allergic reaction or the harmful effects thereof.

7. Success of the Plan for Simulation Center Accommodation is dependent upon the student’s vigilance in preventing exposure to latex products, known irritants, and known allergens. Student is accountable for maintaining use of latex-free equipment and supplies, and abiding by the criteria outlined in the Plan.

8. The Plan for Simulation Center Accommodation will be re-evaluated prior to the beginning of participation within the Simulation Center each semester for the remainder of the student’s enrollment at Saint Luke’s College, and in the event of any and all future allergic reactions. Student is responsible for adhering to the criteria of the Plan.

9. Saint Luke’s College will distribute the Plan for Simulation Center Accommodation to all faculty and staff involved in activities within the Simulation Center, as well as clinical activities in outside facilities. The student is responsible to identify any additional persons that should be informed of the plan.

10. In the event the student manifests signs and symptoms of distress on Saint Luke’s College premises, as determined by the faculty and staff of Saint Luke’s College, 911 will be called to initiate Emergency Medical Services. All medical costs incurred will be the responsibility of the student. Saint Luke’s College does not dispense medications, and is not equipped or licensed to provide medical care.

11. Student is responsible to disclose any and all further allergic reactions, additional sensitivities, and/or any health status changes requiring modification of the Plan for Accommodation.

Learning Accommodations

Section 504 and ADA Accommodations Policy

Saint Luke’s College of Health Sciences complies with Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act of 1990, as amended. It is College policy to provide individuals with disabilities full and equal enjoyment of the services, facilities, and privileges of the College. Specifically, Saint Luke’s College does not discriminate on the basis of disability in its admission, recruitment, academics, housing, research, financial aid, counseling, employment assistance, and/or any other service, facility, or privilege available to students or potential students. Further, the College does not screen out, exclude, expel, limit, or otherwise discriminate against an individual seeking admission as a student, or an individual enrolled as a student, based on disability. Saint Luke’s College promotes an environment of respect and support for individuals with disabilities.

The College will make reasonable accommodations for individuals with disabilities as defined by applicable law. Reasonable accommodations may include reasonable modifications to College policies, practices and procedures where necessary for individuals with disabilities, unless doing so would alter requirements that are essential to the instruction being pursued or to licensing requirements. The College will also provide necessary and reasonable auxiliary aids and services for individuals with disabilities. Further, the College strives to remove barriers for individuals with disabilities and to provide services, facilities and privileges to achieve equal opportunity for individuals with disabilities.

Examples of some of the reasonable accommodations the College makes available include, but are not limited to: Academic/Program Modifications; Access to Facilities; Classroom Access; Communication Access; Testing Accommodations; Information Referral; Priority Registration; and Parking.

Saint Luke’s College is committed to providing reasonable accommodations to individuals with disabilities. The professions for which the College offers programs, however, may have cognitive, sensory, affective, and psychomotor functional requirements that are essential for the delivery of safe, effective care. Thus, individuals must be able to meet these functional requirements, with or without reasonable accommodation in order to participate in College programs.

For example, the functional abilities that are essential to engage in the practice of nursing, and which are required to be met (with or without reasonable accommodations) to participate in the College nursing program derive from the list of Functional Abilities Essential for Competent Nursing Practice, developed by the National Council of State Boards of Nursing. Students and potential students should consult with the Academic Dean’s office for information on the functional abilities essential to the practice of professions for which the College offers programs.

Requesting Accommodation

Any applicant, student, or other individual who believes a reasonable accommodation is necessary to enable such person to seek admission, enroll, or otherwise participate fully and equally in a College program is encouraged to contact the Academic Dean to discuss any needs he/she may have. The Academic Dean will consult with the individual, faculty, staff, and other departments as necessary in an effort to arrive at a reasonable accommodation.

It is the responsibility of the student or potential student seeking accommodation to identify his/her condition and provide the requested documentation. Students seeking an accommodation will be scheduled for a confidential meeting with the Academic Dean to discuss the student’s needs and complete an “Application for Services Form” as provided by the Academic Dean. To obtain accommodations by the start of a semester, the student should meet with the Academic Dean as soon as possible, preferably at least six weeks before the first day of classes or, if the accommodation relates to a specific class/es, before enrolling in the class/es. Such notice will allow students and the Academic Dean a reasonable period of time in which to determine whether the requested accommodations are necessary, appropriate and effective, evaluate alternatives if appropriate, and to implement the resources for any necessary aid in a timely manner.

In addition to completing an “Application for Services Form” at the meeting with the Academic Dean, the student will also need to present current documentation regarding the nature of the disability and any accommodations needed. The Academic Dean will review the “Application for Services Form” and all documentation, with assistance of an outside medical professional if necessary. Documentation requirements are outlined further below. Reasonable accommodations are determined through the collaboration of the Academic Dean, the student, faculty, individual departments, and outside professionals as warranted, with consideration for essential standards for courses, programs, services and activities, or status of facilities.

When a reasonable accommodation is deemed necessary, the Academic Dean will develop a plan identifying the student’s disability, the circumstances for which accommodations are needed, and the reasonable accommodations recommended by the Academic Dean. The plan will be distributed to those with a need to know to put any accommodation in place. Additionally, the Academic Dean will contact individual faculty members to discuss, as necessary, the recommended accommodations and the process for implementation. Faculty are expected to assist with provision of accommodations when reasonable and necessary without compromise to essential elements of the course or evaluation standards. If agreed-upon accommodations are not implemented in an effective or timely manner, then the student is encouraged to contact the Academic Dean.

Individuals seeking admission and progression to clinical courses, and graduation from Saint Luke’s College must be able to meet the physical and emotional requirements of the academic program. Individuals who pose a direct threat to the safety and welfare of others or to that of themselves may be denied admission, progression, or graduation. The College’s individualized assessment of an applicant’s or a student’s threat to the safety and welfare of self or others will be based on current medical evidence or on the best-available objective evidence that assesses the nature, duration, and severity of the risk and the probability that injury will occur.

Students who have concerns about the accommodations provided or not provided or who wish to submit a complaint about discrimination or harassment based upon disability should report their concerns to the Academic Dean or to the President. The College endeavors to provide prompt and equitable resolution to student concerns.

Required Documentation

Saint Luke’s College relies on students to self-report impairments, conditions and disabilities as well as documentation from professionals in order to determine accommodations. Disability documentation from treating health care providers should conform to the following criteria:

1. Documentation must be from a professional who has undergone appropriate and comprehensive training, has relevant experience and licensure appropriate to profession. Documentation must be current. If it is not, then the Academic Dean will request current documentation and, if necessary, will provide references for health care providers, including the option of using the St. Luke’s Health System Student Assistance Program, or a referral to a currently licensed, professional provider of services (within or to Saint Luke’s Health System), aligned to the specified need (i.e. counseling, testing, etc).

2. Reports must be on letterhead and signed by the treating health care professional, including titles and license descriptors as appropriate. Additional documentation may be requested.

3. Diagnostic statements must identify each condition, including ICD or DSM codes as appropriate, date/copy of most recent full evaluation, and dates/copies of additional evaluations.

4. Current impact of the condition(s) described in a clinical narrative and through the provision of specific results from diagnostic procedures. As appropriate to the condition(s) and/or requested accommodation, include impact on major bodily functions (including but not limited to the functions of the immune system, cell growth, digestive, bowel, bladder, neurological, brain, respiratory, circulatory, endocrine, and reproductive functions), and functional impact on physical (mobility, dexterity and endurance), perceptual, cognitive (attention, distractibility, communication), and behavioral abilities. Descriptions should provide sense of severity, information on variability over time or circumstances, expected duration of impact, and potential triggers. Descriptions should also include any significant side effects of treatment that may impact physical, perceptual, behavioral or cognitive performance.

5. Recommended accommodations, modifications and services. Recommendations should be logically related to the functional impact of each condition, to ensure equal access and opportunity at Saint Luke’s College. When connections are not obvious, they should be explained. The Academic Dean may assist in the College’s evaluation of whether the accommodation is appropriate.

6. Medical information provided by the student will be kept confidential to the extent possible, except that information may be shared as necessary to implement accommodations.

7. To assist in ensuring disability documentation meets the above-stated criteria, it is suggested that the student provide their treating health care professional with a copy of this policy when seeking documentation.

Honor Code

An accommodation based on a student’s disability may relate to the administration of testing, examinations, or other course work. Students provided with such accommodations must continue to adhere to College honor statement. Failure to adhere to the honor statement may result in disciplinary action.

Online Class Policies

Administrative Drop from Online Classes

Participation in class discussions and posting is critical for success in an online course. In order to facilitate an online environment that encourages learning and decreases disruption, students who fail to meet minimum course participation requirements may be administratively dropped from the course.

The course instructor may initiate the administrative drop process if either of the following situations occurs:

● The student does not post or otherwise participate in online class by the end of the first week* of the semester, regardless of the number of visits to the course website.
● The student does not post or otherwise participate in online class discussion for two consecutive weeks* anytime during the semester, regardless of the number of visits to the course website.

Student Verification for Distance Education

The College policy on Student Verification for Distance Education ensures that a student who registers in a distance education course is the same student who participates in and completes the program and receives academic credit for the course.

Access to Online Courses

Students will have access to the learning management system just before the class begins. The SIS writes the add/drop records to the LMS nightly, ensuring only those students enrolled in a course have access to that course. The student is required to use a username plus their self-created password to gain access to mySLC portal which is the gateway to distance education courses and to a number of the Saint Luke’s College web-based services and resources. Those accounts are created by Saint Luke’s College at the time a student is admitted into the program. In courses delivered through video-conferencing, the instructor will take attendance for every class meeting.


• Learning Management System (LMS) – mySLC, Courses, Desire2learn
• Student Information System (SIS) - mySLC, Empower
• Information Technology (IT)

Identity Verification

As part of the admission and registration process basic personal information is obtained on each applicant. A unique college ID number is assigned to each student and that student is issued a photo id badge. The photo is part of their student record in Empower and can be accessed by course faculty.

Readmission to Saint Luke’s College of Health Sciences

Students are generally not re-admitted to Saint Luke’s College of Health Sciences following dismissal. To be readmitted a new application and the entire admission procedure must be completed. A personal interview may also be required. In addition, transcripts reflecting all courses completed after withdrawal from the college must be provided to the Admission Office. Eligibility for readmission will be considered by the Admissions Committee. Applications for readmission are not considered sooner than the next admission cycle.

All financial obligations of the previous enrollment must be met prior to being considered for readmission.

If a student is dismissed from the college, does not attend Saint Luke’s College for one semester, (unless on an approved leave of absence) or withdraws from the college during the semester, he/she ceases to be a student of the college.

Eligibility for readmission will be determined based on current admission policies, academic accomplishments, and potential for success. Students must meet the catalog policies in effect at the time of readmission.

Content of previous courses completed will be evaluated for applicability of content to the current curriculum. Validation of prior learning through examination may be necessary.

Leave of Absence (LOA)

A student may petition the Curriculum Committee for a leave of absence due to extraordinary events. A leave of absence will not exceed two consecutive semesters, excluding summers. Only students who are in good academic standing (2.0 grade point average or above) at Saint Luke’s College are eligible to apply for a leave of absence.

● The petition to apply for a leave of absence must be signed by the student and their advisor.
● The petition for a leave of absence is forwarded to the Curriculum Committee.
● The student will be notified of the decision regarding the leave of absence via certified mail.
● If the LOA is granted, the student will receive a W for all enrolled courses.
● Students completing the required LOA procedure will be re-admitted to the college without re-application and fee.
● Students who fail to register for courses in the fall or spring semester immediately following the LOA will be required to re-apply to the college and pay the application fee.

Military Leave of Absence (MLOA)

A leave of absence from the college will be provided for students who are called to military service. Students granted a military leave of absence must register for the fall or spring semester immediately after completing service.

Withdrawal from the College

A student may withdraw from Saint Luke’s College of Health Sciences at any time. The official date of the withdrawal is used to compute tuition and financial aid. Based on the Academic Calendar, a grade notation of W is recorded on the academic record for the semester. After the last date to withdraw the grade for the semester is the grade the student earned in the course.

To officially withdraw from the college a student must obtain a Student Withdraw Form from the Registrar. The form must be completed and returned to the Registrar. Verbal communication to individual instructors of the student’s intent to withdraw or failure to attend classes is not considered an official withdrawal.

Notification of the student’s withdrawal is sent to each course instructor by the Registrar. A financial aid exit interview may be required if the student received Financial Aid while enrolled at the College. The student’s ID badge must be returned.