The Business Office is responsible for the collection and the processing of funds related to student accounts

Business Office

 

The Business Office is responsible for collecting and processing funds related to student accounts. We are committed to providing these services in the most professional and efficient manner. We strive to provide prompt, courteous service to our customers.

 

●     Billing tuition and fees

●     Collecting payments

●     Advising students and parents regarding payment options

●     Disbursement of Title IV aid and scholarships to student accounts

●     Processing student refunds

●     Preparing 1098T forms – annually

 

In addition to cashiering functions, we process college receivables, delinquent student accounts, and all student account services functions of the College.

 

We have adopted an efficient and environmentally friendly process of e-billing. You may view your tuition, financial aid or enrollment at any time on Empower.

 

Refund of Tuition

The following general guidelines for tuition reduction apply:

  • Students who drop/withdraw from courses prior to the first day of the course will receive a 100 percent reduction in tuition (less non-refundable application fee)
  • Students who drop/withdraw within the first 10 percent of the course period, will receive a 90 percent reduction in tuition charges.
  • Students who drop/withdraw within the first 11 percent through the first 25 percent of the course period, will receive a 50 percent reduction in tuition charges.
  • Students who drop/withdraw within the first 26 percent through the first 50 percent of the course period, will receive a 25 percent reduction of tuition charges. 
  • Students who drop/withdraw after the end of the first 50 percent of the course period pay the entire tuition charges.

Return of Title IV Federal Student Aid

The account of the student who has federal aid and withdraws from the College before the first 60 percent of the semester has occurred will be evaluated according to the Department of Education guidelines and formula.

The policy conforms to the Higher Education Amendments of 1998. Title IV programs affected are Subsidized and Unsubsidized Direct Loans, Perkins Loans, PLUS (Parent Loans for Undergraduate Students), Pell Grants, and SSEOG grants.

Federal aid is earned by the percentage of the payment period the student completes. To figure the percentage of aid earned, divide calendar days completed in the semester by total days in the semester. Weekends are included, but scheduled breaks that are at least five days in length are excluded. If the student completes more than 60 percent of the semester, 100 percent of the aid is earned for the semester and no immediate repayment obligation is incurred. If the student completes 59 percent of less of the semester, the portion of federal aid determined to be unearned must be repaid to the federal programs.

The College will return Title IV aid from the student’s account according to the federal formula. A student may be required to return a Title IV overpayment. If the College notifies the student to return an overpayment, the student has 45 days to return the funds to the College. If the student does not comply with the 45 days requirement, the Department of Education will be notified to begin collection. The student will be ineligible for further Title IV aid until either the overpayment is paid in full or satisfactory repayment arrangements have been made with the Department of Education.

Institutional refunds and the formula used to determine the required return of Federal and other student aid will be completed within 30 days o withdrawal date.

Return of Non-Federal Student Aid/Personal Payments

If the student received Federal aid, the return of Federal funds is the first priority. If the students received state or institutional or made personal payments, the state and institutional aid are repaid proportionally according to the source of payments.

Federal student aid programs will be returned in the following regulated order: Federal Direct Unsubsidized Loans, Federal Direct Subsidized Loans, Federal Perkins Loan, Federal PLUS Loan, Federal Pell Grant, Federal SEOG, and Other Title IV aid programs.

Billing Process

 

Tuition is due by the prior to the first day of classes. Check the website for deadlines. It is your responsibility to be sure your account is up to date.

 

We only mail statements to students at the beginning of each semester. All future statements are available online via Empower.

 

If you have registered, your estimated charges for the semester are available through you’re my Saint Luke’s College account. Please note that this balance may not include book charges, adds, or drops that may change your balance.

 

Paying Your Bill

 

Credit Card

 

Payments can be made online via credit card at Empower: Self Service.

 

Checks

 

Make checks payable to Saint Luke’s College of Health Sciences and have your student number (not your S-number) indicated in the memo section. Checks can be dropped off in Office 252 or mailed to:

 

Saint Luke’s College of Health Sciences

Business Office

624 Westport Road

Kansas City, MO 64111

 

Financial Aid
The status of your financial aid can be accessed at mySLC. You will receive an email with instructions on how to accept or decline your financial aid award online. The financial aid office will contact you via student email if they need more information in order to process your financial aid.

Third Party
(VA Benefits, Vocation/Rehabilitation, Workforce, KS Works, etc.) – You must do the following EVERY term:

  • Contact the Registrar’s Office to be sure that you have been properly certified to receive your benefits.
  • Verify the conditions of your benefits. If all tuition and fees are not covered, payment MUST be made for the portion that is not covered by the first week of classes.
  • Complete the Third Party Payment Notification form.

Tuition Reimbursement from Employer
You must submit the following EVERY term:

  • Signed copy of Saint Luke’s College of Health Sciences’ tuition reimbursement Payment Agreement.
  • Your employer’s tuition reimbursement policy
  • Authorization from your employer stating that you have been approved for the term.
  • If you have any questions, please contact the Business Office.

Students expecting tuition reimbursement through their employer may defer tuition and fees due to Saint Luke’s College of Health Sciences. The student must provide verification of their eligibility by submitting a copy of their employer’s policy and an authorized letter indicating expenses covered. This information must be submitted to the Business Office prior to the start of classes each semester.

Students are required to complete a Tuition Reimbursement Payment Agreement. The Tuition Payment Agreement will only be activated if payment is not received from the employer by the due date. Once the Tuition Reimbursement Payment Agreement is complete and on file in the Business Office, payment in full (from the employer) is expected within 25 days from the official last day of class, despite the grade(s). If payment is not received within 25 days from the last day of class, the College will enforce the Payment Agreement signed by the student making any outstanding balance due and payable immediately. Any unpaid balance may result in the cancellation of registration and a hold placed on the student’s account.

In order for the employer to receive a statement of successful completion of course work, the student can log onto the Saint Luke’s College website. An unofficial copy of grades can be printed from his/her mySLC. If you would like to have an official transcript of grades you’ll need to request one from the registrar.

Policy
All semester charges (tuition and fees) are due prior to the first day of class unless other arrangements (i.e. financial assistance, tuition reimbursement, etc.) have been finalized with the Business Office. Previously unbilled and new charges are due and payable when incurred. A student is responsible for his/her tuition and fees upon registration. Financial obligations are considered complete only when all charges are paid or when satisfactory arrangements to pay have been finalized with the Business Office.

Consequences of Non-Payment
If a student’s account is not paid prior to classes beginning or if satisfactory payment arrangements have not been made, the account is considered delinquent. A delinquent account may result in a hold placed on the student account prohibiting schedule modification, future registration; transcript release and may further result in administrative withdrawal of the student. If the College removes a student from the class rolls for any reason, charges will be reduced according to the published refund schedule.

Delinquent Payment Arrangement Accounts
Students with other payment arrangements are required to make payments as scheduled. Accounts with a missed payment will void the original agreement and will revert back to the original due date of the prospective term. Therefore, the student must make immediate payment in full of the account balance owed. Due dates are located on our College website calendar.

Refund Policy
If you receive aid (Title IV, scholarship, outside aid) in excess of your tuition and fees a refund check is generated. Refunds will not be issued before the term begins. If your account is paid in full or partly by a Parent PLUS Loan and results in a credit balance, the refund check is issued to the parent, unless the parent indicates otherwise. Holds and awards may be viewed online through your mySLC. Refund recipients will be notified via email that a refund is available. The check will only be held for one week. The refund check will then be mailed to the student’s current address.

Our policy stipulates that you are ultimately responsible for tuition, fees, and all other charges.

 

Tuition & Fees Appeal
You may appeal tuition and fees via the Tuition/Fees petition form. The tuition/fees appeal must be based on documented circumstances that were clearly beyond the student’s control such as medical reasons, death in the immediate family, or College error. Appeals may be submitted to the College Business Office and should be substantiated with documentation. Types of required documentation may include doctor and hospital reports, legal documents, written statement/information from a relative or other official source as deemed appropriate by the Student Affairs Committee.

Written appeals and all supporting documentation must be received by the Business Office no later than the last day of exams for the semester in which the charge was assessed. The Student Affairs Committee will review the written appeal and supporting documentation. You will be notified in writing of the appeal decision.

To appeal the decision of the Student Affairs Committee, you must submit a written appeal and all supporting documentation to the President’s Office within 14 days from the date on the Student Affairs Committee’s written response. The decision of the President is final.